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Admin Officer – Facility

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Activation Date: 27 May, 2021   Announced Date: 20 May, 2021   Expire Date: 10 Jun, 2021

Job Location: Kabul
Nationality: National
Category: Admin-Clerical
Employment Type: Full Time
Salary: Based on NRC salary scale
Vacancy Number: VA-2021-090
No. Of Jobs: 1
Organization: Norwegian Refugee Council
Years of Experience: A minimum of 3 years of progressive leadership exp
Contract Duration: Up to end of Dec-2021 (extendable)
Gender: Male/Female
Education: A Bachelor’s degree or equivalent in Business Administration or related field.
Close date: 10 Jun, 2021

About Norwegian Refugee Council:

The Norwegian Refugee Council (NRC) is an independent humanitarian organization helping people forced to flee.
We protect displaced people and support them as they build a new future. We started our relief efforts after World War Two. Today, we work in both new and protracted crises across 31 countries. We specialize in six areas: food security, education, shelter, legal assistance, camp management, and water, sanitation and hygiene.
We stand up for people forced to flee. NRC is a determined advocate for displaced people. We promote and defend displaced people’s rights and dignity in local communities, with national governments and in the international arena. NRC’s Internal Displacement Monitoring Centre in Geneva is a global leader in monitoring, reporting on and advocating for people displaced within their own country.

We respond quickly to emergencies. Our expert deployment capacity, NORCAP, boasts around 1,000 experts from all over the world who can be deployed within 72 hours. Our experts help improve international and local ability to prevent, prepare for, respond to and recover from crises.

Around 6,000 men and women work for the Norwegian Refugee Council. Most of us are hired locally to work in the field, and a small number are based at our head office in Oslo. Many of our colleagues were once themselves fleeing their homes.

NRC Afghanistan established operations in 2003, and currently maintains five area offices in Balkh, Hirat, Kabul, Kandahar, and Nangarhar, as well as field offices in hard-to-reach, displacement-affected provinces: Badghis, Faryab, Khost, Kunar, Kunduz, Nimroz, Sar-e Pul, and Uruzgan. NRC employs over 1,400 staff in Afghanistan, and works through direct implementation of programmes, to provide both emergency response and durable solutions for internally displaced Afghans, as well as returning Afghan refugees, and Waziristan refugees in southeastern Afghanistan.

Overview Job:

The purpose of Admin officer – Facility is to implement delegated facility responsibility for Kabul support office. The Admin officer – Facility will focus on oversee the whole facility services for guest house and office compound. In order to make sure facility meet the need of staff in term of facility management, maintenance, premise rent, agreements and renovation. 

Job Description:

Generic responsibilities

Implement NRC’s HR/Admin – facility systems and procedures
Compliance with and adherence to NRC policies, guidance and handbooks and other requirements
Prepare and submit reports and analysis on HR/Admin
Overseeing Facilities Management for NRC support office
Ensure adherence to NRC policies and the national labour law in all processes and procedures
Responsible for ensuring quality support to project implementation
Compliance with and adherence to NRC policies, guidance and handbooks and donor/auditor requirements 
Overseeing the overall maintenance of the office premises, facilities and equipment (physical work environment) and ensures that these are secure and efficiently utilized.

Specific responsibilities

Properly supervising all auxiliary staffs, such as cleaners, cooks, gardeners, to do their tasks on time and efficiently. 
Visit/monitor and oversee the daily routines of auxiliary staffs and offer inputs where appropriate. 
Provides accurate and timely financial clearance of suppliers.
Ensure the hygiene and cleanness of office as well as guesthouses.
Coordinate with Finance Department to secure budgets for administrative expenses of NRC office.
Raising purchase requests for facility related issues and regularly follow-up with concern departments.
Ensure hygienic and healthy food is being provided to all national and international staff.
Managing kitchen expenses and income.
Providing utilities, stationaries and consumables to all NRC staff upon requirements.
Providing lunches, refreshments and stationaries to all NRC’s workshops or trainings.
Keep tracking administrative expenses of NRC Support Office.
Any other task assigned by line manager.

Job Requirements:

Generic professional competencies:

Experience from working as an Administration – facility in a humanitarian/recovery context
Previous experience from working in complex and volatile contexts
Documented results related to the position’s responsibilities
Knowledge about own leadership skills/profile
Fluency in English, both written and verbal 
Knowledge of the local languages Dari, Pashto

Context/ Specific skills, knowledge and experience:

A Bachelor’s degree or equivalent in Business Administration or related field.

A minimum of 3 years of progressive leadership experience in Admin positions in INGO.
Able to establish and maintain healthy working relationships with staff in course of work.
Medium proficiency in Microsoft Excel, Word, Outlook, and Internet Explorer.
Ability to lead and supervise supportive staffs.

We Offer:

Monthly Salary based on NRC Afghanistan Salary Scale.
Smart Phone with Top up Credit card with internet package on monthly basis.
NRC will cover staff plus four (4) depended for medical insurance. 
One time Eid Bonus per year
Leave and Holidays accordingly Afghanistan Labour Law.

Submission Guideline:

For applying and more information, kindly click on the following link.

https://ekum.fa.em2.oraclecloud.com:443/hcmUI/CandidateExperience/en/job/1919/share/300000060454043?utm_medium=jobshare

Submission Email:

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