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Compliance and Transparency Assistant

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Activation Date: 02 Jun, 2021   Announced Date: 02 Jun, 2021   Expire Date: 10 Jun, 2021

Job Location: Balkh, Kabul
Nationality: National
Category: Support
Employment Type: Full Time
Salary: As per ACTED Salary Skills
Vacancy Number: KBL_55
No. Of Jobs: 2
City: Center
Organization: ACTED
Years of Experience: At least One year of relevant experience
Contract Duration: 6 Month (Extendable)
Gender: Male/Female
Education: Diploma
Close date: 10 Jun, 2021

About ACTED:

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.
We go the last kilometer: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. ACTED develops and implements programs that target the most vulnerable amongst populations that have suffered from conflict, natural disaster, or socio-economic hardship. ACTED’s approach looks beyond the immediate emergency towards opportunities for longer term livelihoods reconstruction and sustainable development. ACTED is active in 35 countries and implements more than 495 projects a year reaching over 11 million beneficiaries with 400 international staff and 4,300 national staff. 
ACTED is working in 14 north, north eastern and East & West provinces of Afghanistan. These provinces are affected by natural and man-made disasters. ACTED is providing relief and emergency assistance to the vulnerable population affected by displacements, conflicts or natural disasters, in the field of agriculture, NFI, shelters, WASH and food security

Job Description:

Document review & preparation:

  • Support on the implementation of ACTED’s Compliance & Transparency (C&T) processes and the related review of adherence by other teams to ACTED’s FLATS manuals and procedures;
  • Ensure that the originals of all relevant documents are received in the Capital (Kabul) on a monthly basis (finance vouchers, personnel files, procurement files, program documentation etc.) and support program teams on following the ACTED Afghanistan archiving requirements;
  • Conduct spot checks on the compliance of the Finance, Administration & HR and Logistics teams’ processes against the respective ACTED manuals, and complete the corresponding checklists, identifying areas for potential improvement;
  • Lead on the digitalization of ACTED’s financial documentation, including the proper and accurate filing of all documents for archiving purposes;
  • Assist the Compliance Officer and/or Country C&T Management with preparation for internal and external audits;

Document review & preparation:

  • Support on the implementation of ACTED’s Compliance & Transparency (C&T) processes and the related review of adherence by other teams to ACTED’s FLATS manuals and procedures;
  • Ensure that the originals of all relevant documents are received in the Capital (Kabul) on a monthly basis (finance vouchers, personnel files, procurement files, program documentation etc.) and support program teams on following the ACTED Afghanistan archiving requirements;
  • Conduct spot checks on the compliance of the Finance, Administration & HR and Logistics teams’ processes against the respective ACTED manuals, and complete the corresponding checklists, identifying areas for potential improvement;
  • Lead on the digitalization of ACTED’s financial documentation, including the proper and accurate filing of all documents for archiving purposes;
  • Assist the Compliance Officer and/or Country C&T Management with preparation for internal and external audits;
  • Collate findings from internal audits, external audits and spot-checks to ensure a comprehensive overview of outstanding recommendations and support an orderly follow-up.

 Reporting:

  • Assist with the preparation of all supporting documentation for the monthly compliance report, for use by the Afghanistan mission coordination and by ACTED HQ;
  • Provide weekly reports on tasks completed;
  • Perform other reporting tasks as delegated by the Compliance Officer and/or Country C&T Management.

General principles:

  • Actively promote ACTED’s Code of Conduct and 8 Global policies within all ACTED offices in country, with particular focus on ACTED’s policies on (i) Anti-fraud, bribery and corruption, (ii) Anti-terrorism and (iii) Conflict of Interest Prevention;
  • Work independently from all other departments to provide an objective review and accountability mechanism;
  • Maintain confidentiality at all times regarding the department’s findings, only disclosing information with the permission of senior Compliance & Transparency staff.   

Job Requirements:

  • Diploma  
  • Minimum of one year experience 
  • Languages: Fluency in Dari/Pashto/ and English is required
  • Strong analytical skills
  • Strong oral and written communication skills
  • Able to adapt quickly to changing needs and priorities
  • Computer office package
  • Able to work independently or as a team member

Submission Guideline:

Those who fulfill the above mentioned criteria should send their updated CV to below submission Email

Kindly mentioned Vacancy number, position title along with province name in subject line or your application may not be considered.

Please do not send heavy size documents (i.e. Tazkira, Education documents, work certificates)
Only shortlisted candidates will be call for the next stage of recruitment.
No CV will received after closing date.

Submission Email:

[email protected]

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