Home » Field Coordination Specialist

Field Coordination Specialist

  • by

Activation Date: 23 Mar, 2021   Announced Date: 23 Mar, 2021   Expire Date: 07 Apr, 2021

Job Location: Kabul
Nationality: National
Category: Management
Employment Type: Full Time
Salary: As Per NTA Policy (Grade – C)
Vacancy Number: IDLG/HR/EZ-KAR/072
No. Of Jobs: 2
City: kabul
Organization: IDLG
Years of Experience: 5 years Relevant
Contract Duration: 1 Year Extendable
Gender: Male/Female
Education: BA (Master Preferred)
Close date: 07 Apr, 2021

About IDLG:

IDLG was established on 30 August 2007 by Presidential decree, transferring the responsibilities of the Civil Administration division of the Ministry of the Interior to a new independent directorate. The Presidential decree also transferred the responsibility for supporting Provincial Councils to IDLG, creating a single structure responsible for sub‐national governance in Afghanistan. IDLG therefore has direct management responsibility of Tashkeel staff working in sub‐national governance institutions such as Provincial and District Governors’ Offices, Provincial and District Municipalities, and Provincial Councils (PCs).

 

IDLG’s vision is to make a difference in the lives of Afghan citizens by providing them good

governance.

IDLG’s mission is consolidating peace and stability, achieving development and

equitable economic growth and achieving improvements in service delivery through just,

democratic processes and institutions of good governance at sub‐national level.

IDLG’s Mandate:

Improving sub‐national governance in order to achieve stability, security and development

Providing good governance at sub‐national level

Establishing and strengthening government institutions at sub‐national level

Ensuring public participation in decision making

IDLG has four functions, as follows:

Policy Development: Development of sub‐national governance policy and revision of laws, regulations and rules of procedure in line with this policy
Institutional Development: Provision of organizational strengthening, capacity building and support to sub‐national governance institutions
Broader Governance: Support for the participation of stakeholders and citizens in subnational governance processes
Support: Facilitating the delivery of national programs and initiatives through subnational governance institutions

About EZ-KAR

The Eshiteghal Zaiee – Karmondena (EZ-Kar) is a Project of the Afghan Government supported by the World Bank, involving multiple ministries, to respond to the long-term settlement and economic development of the returnees and their host communities.

The EZ-Kar proposes to mitigate the enormous pressure caused by the displacement crises, while also enhancing the opportunities it presents for economic development in urban area. Thus EZ-Kar fits within the international context of integrating short term humanitarian approaches with longer term development perspectives. The project focuses on the successful integration of the returnees in the 13 cities with highest number of IDPs and returnees.  There is a strong emphasis in the project on developing market supporting infrastructure, and creating the supportive enabling environment required to generate short- and medium-term economic opportunities as well as removing impediments to the re-integration of IDPs and returnees to the host communities.  These measures in the long run will support local institution building, inclusive growth and social inclusion.

The project supports the integration of Afghan Returnees in the cities through a multi-Agency implementation approach, and with the short to medium term measures required for increased economic opportunities for integration of Afghan returnees in the cities under program coverage. These measures include, among others, (a) provision of civil documents and information services to Afghan refugees in Pakistan; (b) creation of job opportunities through labor intensive public works; (c) removal of regulatory red tapes (such as cumbersome processes for applying for construction permits), (d) provision of and improvements to market infrastructure at municipal and Gozar levels.

Together, these measures are expected to strengthen an enabling environment for economic opportunities in the target cities where there is a high influx of displaced people which will facilitate new business activities by establishing business Gozars and market-based infrastructure at Gozar level, create immediate short-term jobs, and promote economic opportunities.

The EZ-Kar project will reach Afghan refugees living in Pakistan and citizens within Afghanistan in 13 cities in Afghanistan namely: Kabul, Jalalabad (Nangarhar), Kandahar City (Kandahar Province), Herat City (Herat Province), Puli Khumri (Baghlan), Maimana (Faryab), Ferozkoh/ Chaghcheran (Ghor), Khost Matun (Khost province), Asadabad (Kunar), Kunduz City (Kunduz Province), Mehtarlam (Laghman), Parun (Nuristan) and Taloqan (Takhar). The EZ-Kar being an inter-ministerial approach to the displacement crises, with multiple implementing agencies (IAs), such as the Ministry of Finance (MoF), the Ministry of Foreign Affairs (MoFA), the Ministry of Economy (MoEc), Ministry of Refugees and Repatriation (MoRR), the Kabul Municipality (KM), and the Independent Directorate of Local Governance (IDLG) would improve inter-ministerial coordination and collaboration to address the IDPs and returnees’ crises effectively.

 

 

Job Description:

  • Support the coordination unit and Senior Field Coordinators in working with the PMUs and FPs to identify program and operational needs for effective implementation of the program and projects;
  • Assist Senior Field Coordinators in developing annual work plans and budgets of the projects and follow it with relevant stakeholders;
  • Manage FPs performance in compliance with guidelines and procedures and report discrepancies to the management;
  • Assist in drafting emails and project related documents in the light of project mandate and awarded contracts, amendments/modifications, TORs and share the drafts with the management;
  • Provide support to Senior Field Coordinators in arranging meetings with donor, FPs, PMUs and other relevant stakeholders and arrange the necessary preparation including taking records of the meeting minutes as well as follow up the agreed actions and decisions;
  • Undertake field visits and conduct FP-PMU review meetings at regional/provincial level and observe /monitor FPs-PMUs inputs during the field visits to ensure smooth implementation of project activities;
  • Ensure that the required technical support provided to the coordination unit with regard to completion of the project’s goal in the targeted communities;
  • Follow the program qualitative and quantitative reports with respective FPs and PMUs and provide feedback to the coordination unit;
  • Follow and respond to the official letters in consultation with Senior Field Coordinators and perform the role of a focal point with regard to any issue referred by management;
  • Prepare a proper follow up and feedback mechanism with regard to the coordination issues among all FPs and PMUs;
  • Take part and support the unit in performance evaluations to ensure that the planned targets are achieved in timely manner;
  • Assist Senior Field Coordinators in achieving contractual obligations of FPs as and when needed and follow up project activities with PMUs;
  • Provide advice to PMUs and FPs with a view to achieve deliverables and implement planned project activities in a timely manner;
  • Review weekly, monthly and quarterly plans and progress reports submitted by FPs in consultation with relevant PMUs as well as line units in the PIU and report any discrepancies to the management;
  • Ensure follow-up and/or action on all action plans or points related to FPs and PMUs in World Bank’s EZ-Kar Implementation Support Mission (ISM) Aide Memoires;
  • Participate in committees formed for human resources, procurement, and any other committee towards accomplishing any short term activity as required in a look to the project activities;
  • Ensure all the necessary staff of the project including PMUs and PIU are on-board and the necessary operation support is provided including computer, office space, and travel arrangements are processed;
  • Coordinate project technical committee (PTC,) project steering committee (PSC,) bi-weekly meetings with the bank, and any other ad hoc meetings to be arranged on timely manner;
  • Act as an interface between coordination unit, PIU, PMUs, and FPs and pro-actively address issues affecting project component 2 implementation;
  • Arrange field missions and coordinate activities with PIU supporting units to ensure flights, accommodation, DSA clearance, and transportation and provide full operational support to coordination unit in field missions;
  • Set up and maintain efficient filing system for records in coordination unit;
  • In collaboration with the colleagues of the MIS Unit, set up, develop and maintain data and information tracking, development, documents uploading to the system;
  • Conduct coordinate and provide support to the project internal/external audits;
  • Coordinate project operational and program activities with relevant units in PIU particularly engineering and grants units to ensure the necessary actions are undertaken in the field and disbursements are processed as well as keeping relevant documents in the filing system;
  • Any other task assigned by the line supervisor.
  • The Field Coordination Specialist will be reporting to the Coordination Unit Head.

Job Requirements:

Education and Experience: Bachelor’s in Business Administration, Public Relation, Social Science, Economics, Management and other related field of education with 5 years of related experience in project implementation, preferably with Government and donors,
Computer: Excellent understanding and usage of MS Office packages.
Languages: Possess excellent written and verbal communication skills in English and Dari/Pashto

Other Skills Required

Knowledge of community driven development
Knowledge of social mobilization and participatory development techniques
Communication Skills
Teamwork
Time Management
Adaptability
Well organized and proactive approach to work
Ability to work under pressure and meet tight deadlines
Highly motivated for his/her professional and academic improvement
Ability to take constructive feedback
Problem-solving skills
Professional work ethics

Submission Guideline:

 Qualified Afghan applicants are encouraged to submit their resumes with a detailed application letter including a contact number or address. Please submit your applications electronically to:  https://jobs.ccap-mis.com/vacancies/67/field-coordination-spicailist/apply

The HR Department will not entertain telephone inquiries.

Please specify the vacancy number along with the title of the position in the subject line of your email or else your application will not be considered.
Only short listed candidates will be contacted for a written test.
The Citizens’ Charter/EZ-Kar is committed to ensuring a fully transparent and meritocratic recruitment process for all programme and Tashkeel positions in its purview. CVs, written tests, and interviews are reviewed by a multi-ministerial committee, including IDLG, MRRD, and Ministry of Finance. The World Bank has final signing authority on all appointments. Checks and balances have been put in place to prevent any potential for nepotism, discrimination, or favouritism. Any attempts to influence the requirement process will result in the immediate disqualification of the candidate
The IDLG DMM CCAP/EZ-KAR PIU strongly encourages woman candidates to apply. It applies a pro-active and positive discrimination policy towards woman candidates as follows:
(a)    Women candidates with slightly lower than the stated required educational qualifications will also be considered.
(b)    If the difference in the written test and/or interview scores between the male and female highest scoring candidates is less than or up to 10 out of 100 total points (or a difference of up to 10%), the woman candidate will be offered the position (even where she scored the lesser points).
(c)    If offered this position, the woman position holder will be allowed an adult male or female relative as a maharram for official travel, if/when required.
(d)    The IDLG and its CCAP/EZ-Kar PIU will promote a women-friendly environment with clear anti-harassment policies enforced.

Submission Email:

https://jobs.ccap-mis.com/vacancies/67/field-coordination-spicailist/apply

Leave a Reply