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Grants/Procurement Specialist

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Activation Date: 24 May, 2021   Announced Date: 24 May, 2021   Expire Date: 07 Jun, 2021

Job Location: Kabul
Nationality: Afghan
Category: Admin-Clerical, Health Care
Employment Type: Full Time
Salary: As per NTA Salary Scale (Grade D)
Vacancy Number: R957
No. Of Jobs: 1
City: Kabul-Afghanistan
Organization: (MSH) Management Sciences for Health (AFIAT)
Years of Experience: 4 years of professional experience in grants admin
Contract Duration: One year (Extendable)
Gender: Male/Female
Education: Bachelor’s degree in business administration/finance/accounts or related field with at least 4 years
Close date: 07 Jun, 2021

About (MSH) Management Sciences for Health (AFIAT):

MSH is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, sex, sexual orientation, gender or gender identity, religion, creed, citizenship, national origin, age, veteran status, or disability unrelated to job requirements. MSH will take affirmative action to ensure that qualified applicants are employed and that employees are treated without regard to their race, age, color, religion, sex, sexual orientation, gender identity, national origin, veteran and disability status. In compliance with U.S. Department of Labor Executive Order 11246, Section 503 of the Rehabilitation Act, and Section 4212 of the Vietnam Era Readjustment Assistance Act, MSH has developed and maintains an affirmative action program and plan.

Job Description:

MAIN PURPOSE OF JOB: The role of the Grants/Procurement Specialist is (G&P Asst) shall assist the G&P Department personnel and the MSH/AFIAT staff by performing grant and procurement specialist work activities and supporting G&P Department personnel to maintain a transparent, effective and efficient grant and procurement process for all G&P activities in support of the Grants and procurement officer. Once the purchase order has been completed, the Grants/Procurement swill follow up with vendor to assure delivery and coordinate with inventory officer to handover equipment’s and purchase items .This position is based in the MSH/NHTP Project Office in Kabul, Afghanistan. This position will report to Innovation Fund/Grants/procurement Manager.

General Responsibilities. 

Purpose:

  • The Grants and Procurement Specialist will assist the G&P Department personnel and the MSH/AFIAT staff by performing grant and procurement Specialist work activities in compliance with USAID rules and regulations. She/he will help organize Grants/procurement committees, conduct market research, drat purchase orders and contracts for review of Innovation/Grants and procurement Manager and ensure that all Grants and procurement department backup documentation is on file as hard and soft copy, as per MSH policies and procedures.

Objective and Duties:

Grants:

Pre-award:

  • Receive concepts application and prepare soft copy files for grants.
  • Maintain soft capacity and prepared soft copy files and upload in share drive.
  • Update grants and vetting and award and all updates to tracker on timely basis.
  • Prepare the evaluation documents & invite evaluation committee members for meeting.
  • Prepare meeting minutes of the technical evaluation committee and circulate in timely manner to committee members for their review and approval.
  • Inform applicants on time about their concepts and application status.
  • Prepare proper vetting documents for selected applicants

Post-award: 

  • Prepare grants payment tracker and update on regular basis.
  • Follow up with grantee for their financial and progress reports
     

Procurement:

  • Receives approved Purchase Requisitions (PR) for procurement of goods and services  and enters all information on procurement tracker
  • Become thoroughly familiar with detailed G&P Department systems and procedures for the management of grants and procurement including preparation of G&P templates.
  • Work and assist the G&P Department personnel to complete the required and requested subcontracts, grants and purchase orders for the AFIATMSH.

Assist to file, copy, scan, label G&P grants and purchase orders and other compliance related documents as needed, ensuring that all documents are in filed in the hard binder files and the electronic file folders in compliance with MSH policies and procedures, and USAID rules and regulations, including Federal Acquisition Regulations (FAR) requirements and ADS 303.

Prepare the procurement package and submit to Innovation/Grants /Procurement Manger for review and further process.

Update the procurement, vetting and payment tracker and share with innovation/Grants/Procurement Manager on weekly basis.

Assist G&P Department personnel to work directly with local and regional grantees and service providers to obtain Request for Applications (RFA), quotations and/or initiate In Kind Grants for requested commodities and services.

Assist to facilitate communication and follow-up documentation with grantees and vendors during the application phase to guarantee/vendor transparency.

Assist to document all communications to include but not limited to email communication and responses, telephone calls and in person meetings as directed by G&P personnel and the Innovation/Grants/ procurement Manager.

Ensure that Procurement files are up to date, maintaining the Grants/Procurement folder on the share drive regularly & updates the supervisor of all partial collection of the procured goods.

Coordinate with inventory officer to handover the procured items.

Also performs other duties as requested by the immediate supervisor.

Job Requirements:

REQUIRED MINIMUM EDUCATION:    

Bachelor’s degree in business administration/finance/accounts or related field with at least 4 years post degree experience. 

REQUIRED MINIMUM EXPERIENCE:                  

  • 4 years of professional experience in grants administration, and/or procurement required.
  • Excellent working knowledge and experience administering government grants with FAR regulations is essential.
  • Computer literate with e-mail, word processing, and spreadsheet experience.
  • Strong judgment and a commitment to fair and ethical procurement practices.
  • Experience in a USG or donor funded project required
  • Strong numeric skills and attention to detail and quality Ability to work in a team-oriented environment while maintaining an individual workload
  • Logical and flexible approach to solving problems, especially when working under pressure
  • Monitoring/assessing performance to make improvements or take corrective action

KNOWLEDGE and SKILLS:                                     

  • Ability to work under pressure
  • Planning and scheduling skills
  • Good organizational skills
  • Good communication and interpersonal skills (Fluent in Pashto and/or Dari with strong spoken and written English skills.
  • Demonstrated ability to interact professionally with a culturally diverse staff, clients and consultants.
  • Ability to work independently, take initiative and ability to meet deadlines with attention to detail and quality
  • Demonstrated intermediate computer skills in Microsoft Office Suite applications

COMPETENCIES:                                          

  • Functional expert – has knowledge of processes and products
  • Influencer – relates to people, builds relationships, and effectively presents arguments
  • Results seeker – meets deadlines, identifies actions, and achieves goals
  • Innovator – thinks creatively, anticipates changes, and produces solutions
  • Adaptor – stays calm under pressure and handles criticism well
  • Complier – follows procedures and encourages others to as well      

Submission Guideline:

Submission Guideline:

Interested candidates should go apply through the below link and submit an application form for positions they are suitably qualified for.

https://msh.wd1.myworkdayjobs.com/en-US/External/job/Afghanistan-Kabul/Grants-Procurement-Specialist_R957

Please click the employment opportunities tab and select Afghanistan from the list of countries. A list of positions will appear, please select those you wish to apply for. Candidates who do not apply through the above-mentioned link will not be considered for the shortlist. Female candidates are highly encouraged to apply.

Management Sciences for Health is an equal opportunity employer offering employment without regard to race, color, religion, sex, sexual orientation, age, national origin, citizenship, physical or mental handicap. 

Note: The deadline for applications is for two weeks. However, interviews of suitable candidates may begin as applications are received. Please apply early. 

Submission Email:

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