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HRIS Analyst

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Activation Date: 23 Mar, 2021   Announced Date: 23 Mar, 2021   Expire Date: 06 Apr, 2021

Job Location: Kabul
Nationality: National
Category: Health Care, Human Resources
Employment Type: Full Time
Salary: As per NTA Salary Scale
Vacancy Number: R719
No. Of Jobs: 1
Organization: (MSH) Management Sciences for Health
Years of Experience: Minimum of 4 years’ relevant experience
Contract Duration: One year extendable
Gender: Male/Female
Education: Bachelor’s degree in computer science, human resources, business, or related field
Close date: 06 Apr, 2021

About (MSH) Management Sciences for Health:

Management Sciences for Health (MSH) is a global health non-profit that makes foundational changes to health systems to protect people from diseases and improve their health. MSH collaborates with local partners, from the Ministry to the community, to strengthen and complement existing health systems. Since 1971, MSH has worked in more than 150 countries to help ensure sustainable, resilient, and equitable access to quality health care around the globe.

MSH is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, sex, sexual orientation, gender or gender identity, religion, creed, citizenship, national origin, age, veteran status, or disability unrelated to job requirements. MSH will take affirmative action to ensure that qualified applicants are employed and that employees are treated without regard to their race, age, color, religion, sex, sexual orientation, gender identity, national origin, veteran and disability status. In compliance with U.S. Department of Labour Executive Order 11246, Section 503 of the Rehabilitation Act, and Section 4212 of the Vietnam Era Readjustment Assistance Act, MSH has developed and maintains an affirmative action program and plan.

Job Description:

The primary focus of this position is the support and maintenance of the Human Resource Information System (HRIS) in addition to other systems supported by the HRIS team in Afghanistan. This role is responsible for processing transactions in Workday for employee data entries, changes initiated through the HR team, Recruiters, or Employee Self-Service.  This role is also responsible for overseeing and managing the local staff electronic timesheets in Costpoint.

S/he serves as a technical point-of-contact for assigned functional areas and assists subject matter experts with ensuring data integrity, testing of system changes, analyzing data flows for process improvement opportunities. The HRIS Analyst also supports HRIS upgrades, patches, testing and other technical projects as assigned.

Major Activities / Responsibilities:

Data Integrity and System Maintenance:

  • Assist with the day-to-day operation of the HR systems (Workday and Costpoint; including business process configuration/improvement, data entry, report creation and reporting, data analysis, user help, and communications.
  • Verify and/or validate employee information related to compensation, terminations, status and position changes, pending new hires and rehired employees, employee transfers, employee personal information and process applicable changes in an accurate and timely manner.
  • Track and verify timesheet submission in Costpoint, ensuring that staff are submitting correctly and entering time daily, also verify that sick and vacation time matches the reported values in the timesheet.
  • Manage and oversee the electronic attendance system (this include generating the attendance reports as and when required, reconciling the monthly attendance report with the timesheets etc…)
  • Manage pending hire data from onboarding system and/or work with HR Manager/Officers and Talent Acquisition professionals to obtain the required candidate information to create employee and contingent worker records.
  • Regularly follow up with staff on mandatory online trainings and make sure that all new employees are receiving and completing their mandatory online trainings within 30 days.

Reports/Audits:

  • Run, maintain, and support a variety of reports or queries utilizing appropriate reporting tools. Assist in development of standard reports for ongoing customer needs. Help maintain data integrity in systems by running queries and analyzing data.
  • Audit Afghanistan data entry on a regular basis to review data for accuracy and compliance and liaise with US home office.

Train staff on Workday and Costpoint:

  • Train all staff so that they can efficiently use Workday for their mandatory online trainings, performance objectives, performance reviews and personal data.
  • Train all staff on how to use the electronic timesheet and continuously monitor for compliance and correct coding.
  • Develop training materials as needed to facilitate the task of training staff.
  • Provide new staff orientation, and refresh staff, as necessary. 

Resolve Problems:

  • Liaise with HQ HR and IT support team to resolve and problems in the system and identify areas for improvement.

Job Requirements:

REQUIRED MINIMUM EDUCATION:

  • Required:   Bachelor’s degree in computer science, human resources, business, or related field

REQUIRED MINIMUM EXPERIENCE:

  • Required:  Minimum of four (4) years demonstrated experience working with human resources information systems (HRIS)
  • Preferred:  six (6) years of demonstrated HRIS experience and process knowledge highly preferred as well as varied and successful experience using HRIS system and/or Costpoint

KNOWLEDGE AND SKILLS:

  • Proven ability to manage project deliverables on schedule. Strong requirements gathering, project planning, project documentation, change control, issue/risk management, and task/project management skills. Ability to both manage a project and function as a hands-on team member simultaneously. Ability to execute strategic and tactical priorities across assigned projects.
  • Strong understanding of HRIS database design, structure, HR functions, processes, and data. Experience and passion for automation and database tools. 
  • Thorough knowledge of Microsoft Office suite, especially Excel.  Knowledgeable in reporting technologies.
  • Experience with a variety of HR software and platforms preferred; NuView experience may be helpful
  • Working knowledge of benefits systems set up, interfaces, multi-platform integration. Passion for creating internal documentation, work and process flows, and educating others on the same;
  •  Ability to liaise with IS, User Experience Team,  HR, and employees. Excellent interpersonal skills; able to manage relationships through transition and imperfection
  • Workday  experience not required, but a plus.
  • Costpoint experience not required, but a plus
  • Proficient in creating spreadsheets and reports using both HR system report writers and Microsoft Excel.

Submission Guideline:

Interested candidates should go apply through the below link and submit an application form for positions they are suitably qualified for.

https://msh.wd1.myworkdayjobs.com/en-US/External/job/Afghanistan-Kabul/HRIS-Analyst_R719

Please click the employment opportunities tab and select Afghanistan from the list of countries. A list of positions will appear, please select those you wish to apply for. Candidates who do not apply through the above-mentioned link will not be considered for the shortlist. 

Management Sciences for Health is an equal opportunity employer offering employment without regard to race, color, religion, sex, sexual orientation, age, national origin, citizenship, physical or mental handicap. 

Note: Interviews of suitable candidates may begin as applications are received. Please apply early.

Submission Email:

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