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Human Resources Specialist

Activation Date: 05 Apr, 2021   Announced Date: 05 Apr, 2021   Expire Date: 19 Apr, 2021

Job Location: Kabul
Nationality: National
Category: Human Resources
Employment Type: Full Time
Salary: As per NTA Salary Scale
Vacancy Number: R773
No. Of Jobs: 2
Organization: (MSH) Management Sciences for Health
Years of Experience: Minimum of 4 years’ relevant experience
Contract Duration: One year extendable
Gender: Male/Female
Education: Bachelor’s Degree in relevant field
Close date: 19 Apr, 2021

About (MSH) Management Sciences for Health:

Management Sciences for Health (MSH) is a global health non-profit that makes foundational changes to health systems to protect people from diseases and improve their health. MSH collaborates with local partners, from the Ministry to the community, to strengthen and complement existing health systems. Since 1971, MSH has worked in more than 150 countries to help ensure sustainable, resilient, and equitable access to quality health care around the globe.

MSH is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, sex, sexual orientation, gender or gender identity, religion, creed, citizenship, national origin, age, veteran status, or disability unrelated to job requirements. MSH will take affirmative action to ensure that qualified applicants are employed and that employees are treated without regard to their race, age, color, religion, sex, sexual orientation, gender identity, national origin, veteran and disability status. In compliance with U.S. Department of Labour Executive Order 11246, Section 503 of the Rehabilitation Act, and Section 4212 of the Vietnam Era Readjustment Assistance Act, MSH has developed and maintains an affirmative action program and plan.

Job Description:

The Human Resources Specialist works closely with the Sr. Human Resources Manager covering a variety of HR activities including employee relations, recruitment, benefits, orientation, implementation of policies and procedures, and administration of personnel systems. S/he, in collaboration with other program staff, assists in coordinating local recruitment. In the absence of the Sr. HR Manager, the HR Officer serves as a resource person to staff with respect to program policies and procedures and the Benefits Program. S/he collaborates with the Accountants providing information on holiday, sick, and vacation leave usage. The HR Specialist assists the Sr. HR Manager in communicating with HQ HR staff on a regular basis to keep Afghanistan personnel information and documentation up-to-date in MSH headquarters. S/he also provides assistance to the Sr. HR Manager in general orientation to new staff. The HR Specialist is aware of, and adheres to, MSH’s Procurement Integrity (PI) standards in all activities and is responsible for raising the awareness of staff regarding PI regulations.

MAIN DUTIES AND RESPONSIBILITIES:

Recruitment

  • Under direct supervision of the Sr. HR Manager and in collaboration with program staff, provide services related to the recruitment of staff. This may include assisting hiring managers in defining recruitment needs, developing clear job descriptions, arranging the posting of approved job descriptions, receiving applications, reviewing and circulating applicant CV’s to Program Managers, identifying advertisement resources and placing ads as needed, setting up interview schedules and interview committees, interviewing candidates, checking references and documents. Ensure that the files and database for job applicants and consultants are maintained, forwarding CVs to MSH HQ for inclusion in the Organization-wide HR skills database as appropriate.

Personnel

  • Ensure that accurate personnel files are maintained for all employees. Act as a liaison to the Sr. HR Manager and as appropriate to HR in HQ with respect to personnel matters. Be available to employees regarding confidential employment matters, career development, job satisfaction, and grievance and discipline issues. Provide guidance and options and/or pathways for resolution, consulting with the Sr. HR Manager, and Regional HR Partner as appropriate. Provide assistance to the Sr. HR Manager in conducting exit interviews with departing staff.

Leave Tracking

  • Set up and maintain a system to track vacation, sick and holiday leave. Provide information to Accounting Unit on employee leave balances on a monthly basis. Manage and oversee the electronic attendance system (this include generating the attendance reports as and when required, reconciling the monthly attendance report with the timesheets etc…).

Health and Medical Benefits Program

  • Assist in the administration of the health benefits program working with other staff as appropriate.

Orientation and Annual Benefits Review

  • Provide orientation for all new staff to review MSH benefits, allowances, policies, and procedures.

Procurement Integrity

  • Provide PI training to new and continuing staff to ensure that MSH standards and USAID regulations are adhered to particularly in regard to the recruitment of new staff.

Fulfil any other tasks requested by the supervisor and pertinent with the general scope of work of the position.

Job Requirements:

REQUIRED MINIMUM EDUCATION:

  • Bachelor’s degree in Human Resources Management or other relevant discipline plus four (4) years of progressive experience working on human resources management.
  • Master’s degree preferrable.

REQUIRED MINIMUM EXPERIENCE:

  • Four (4) years of experience working in human resources, or other similar area.

KNOWLEDGE AND SKILLS:

  • Ability to handle confidential matters discreetly and gain the trust and confidence of colleagues.
  • Experience in conflict resolution.
  • Competence to assess priorities, manage a variety of complex activities simultaneously in a time-sensitive environment, and meet competing deadlines.
  • Excellent organizational skills and attention to detail.
  • Proven ability to successfully participate on teams in a fast-paced environment.
  • Solid computer skills; proficiency in word-processing.
  • Database management and spreadsheet experience preferred; Microsoft Office preferred.
  • Long-term resident work experience in Afghanistan required.

COMPETENCIES:

  • Excellent written and oral communication skills both in local languages and English. Excellent interpersonal skills; demonstrated ability to interact professionally with culturally diverse staff, clients, and consultants.

Submission Guideline:

Interested candidates should go apply through the below link and submit an application form for positions they are suitably qualified for.

https://msh.wd1.myworkdayjobs.com/en-US/External/job/Afghanistan-Kabul/Human-Resources-Specialist_R773

Please click the employment opportunities tab and select Afghanistan from the list of countries. A list of positions will appear, please select those you wish to apply for. Candidates who do not apply through the above-mentioned link will not be considered for the shortlist. 

Management Sciences for Health is an equal opportunity employer offering employment without regard to race, color, religion, sex, sexual orientation, age, national origin, citizenship, physical or mental handicap. 

Note: Interviews of suitable candidates may begin as applications are received. Please apply early.

Submission Email:

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