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Logistic Assistant/ Purchaser (Local Recruitment)

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Activation Date: 24 May, 2021   Announced Date: 23 May, 2021   Expire Date: 29 May, 2021

Job Location: Ghowr
Nationality: National
Category: Admin-Clerical
Employment Type: Full Time
Salary: As per company salary scale
Vacancy Number: AAH/AFG-2021-027
No. Of Jobs: 1
City: Ghowr
Organization: Action against Hunger
Years of Experience: 2 Years
Contract Duration: 12 Months with possibility of extension
Gender: Male/Female
Education: Bachelor Degree in related field or graduated from school
Close date: 29 May, 2021

About Action against Hunger :

Action Against Hunger (AAH) is a Non-Governmental Organization (INGO) that was create in France in 1979. Action Against Hunger has been active in Afghanistan in the medical, nutrition, food security, and water and sanitation fields since 1995.

Job Description:

Objective 1 : Deal with purchases :

Activities :

Centralize and register the bases’ internal purchase orders (BCI) ;
Check the purchase orders : accuracy of orders, budget lines, expected delivery date, description of services needed …
Register the orders in the « order reporting » ;
Deal with the orders according to AAH procedures ;
Prepare the necessary documents : order forms (BS) or purchase orders (BA) and have them approved by those in charge ;
Purchase the articles that have been ordered  and respect the logistics procedures of AAH ;
Keep inquirers informed on the advancement of their orders ;
Organize and follow the delivery ;
Keep the “order reporting” up to date ;
Enforce an efficient and transparent Supply Chain
Scanning the finalized Purchase Dossier and uploading in LINK
Scanning all the documents related to the Supply Chain (SPO, Contracts, Purchase List, INVOICE, RN, SRO, and DN) and uploading in LINK.
 

 

Objective 2 : Manage information from suppliers :

Activities :

Keep the price catalogue up to date ;
Deal with the quotation requests.
Maintain the supplier database

 

Objective 3 : Follow the payments made by suppliers :

Activities :

Check invoices and purchase dossiers’ documentation;
Transfer the approved invoices to the accounts department for payment to suppliers.

 

Objective 4: Update market prices and suppliers lists :

Activities :

Regularly perform market assessments and ensure that the database is up to date ;
Control and monitor closely the market prices for core items

Quarterly update the potential supplier list.

Job Requirements:

Diploma / Level of studies :  Bachelor Degree in related field or Secondary school level with 2 years of professional experience

Required skills : Computer science (Word and Excel) – Negotiating ability – Rigour – Honesty

Submission Guideline:

Qualified and interested candidates should submit a cover letter and CV (with three Referees) indicating the vacancy announcement reference to the address: Human Resources Department office or can also be emailed to:

[email protected] no later 29 of May-2021.

Interested and qualified candidates should submit a full CV (maximum four pages) with a cover letter explaining their motivation in applying for the job and highlighting their relevant skills and experience.

In the e-mail subject line, please put job title & vacancy number of the position you are applying for, otherwise your applications will not be screened.

Do not submit academic certificates with the application. These can be requested if the candidate is selected.

Only short-listed candidates will be contacted for the written test/interview.

Action Against Hunger is an equal opportunity employer.

Note:

Action against Hunger is committed to the prevention of risks related to abuse, sexual exploitation and the promotion of gender equality and its diversity. The mission Afghanistan encourages the application of the women / men / disabled workers / Senior / others>. Action against Hunger’s recruitment process is free of charge, no compensation of any form shall be requested from a candidate. It reflects the major policies and its charter through its professionalism and impartiality. If you observe behavior in opposition to these values during this process, please report it to the appropriate teams.

Submission Email:

[email protected]

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