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Logistic- Supply Assistant

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Activation Date: 31 May, 2021   Announced Date: 31 May, 2021   Expire Date: 03 Jun, 2021

Job Location: Kabul
Nationality: National
Category: Admin-Clerical
Employment Type: Full Time
Salary: NTA Salary Scale
Vacancy Number: L-B-D
No. Of Jobs: 1
City: Kabul with frequent travel to Bamian and Daikondi
Organization: WSTA
Years of Experience: 3 – 5
Contract Duration: 6 Months
Gender: Male
Education: Bachelor Degree, BBA will be preferred
Close date: 03 Jun, 2021

About WSTA:

Watan’s Social and Technical services Association «WSTA» is a humanitarian organization, established in 1992 for the purpose of assisting vulnerable Afghan returnees and IDPs, This organization has been registered with ministry of Economy and has the permission to work in all over the country. As well as WSTA has membership of ANCB, ACBAR and based on code No. WON and registration No. OPS-CR-0535, with estimable UNOPS office.

WSTA has received funds from Afghanistan Humanitarian Fund (AHF- OCHA) under ES/NFI cluster 2nd RA 2021, to provide shelter and NFI support assistance to conflict and natural disaster affected IDPs and non-displaced population in Center of Bamyan province and Eshtarly, Khedir, Sang-e-Takht and Neli districts of Daikundi province. The project will be implemented in close coordination with AHF, ES/NFI cluster, OCHA field unit, IOM, ANDMA, DoRR and other humanitarian actors in target locations.

 

Job Description:

Under direct supervision of the logistics management / Project line manager and with the support of procurement committee, the Logistic-Supply Assistant will be response for procurement, logistics and supplies of the project in compliance with donor requirements and organizational policies/guidelines. He/she will perform the following activities;

Duties & Responsibilities:

Specific objectives include, but are not limited to:
Asset Management:
Keep up to date the Inventory list of WSTA in country level.

Conduct timely physical count of inventory and make update reporting.

Maintain proper filing system.

Closely work with Maintenance Assistant to monitoring the stock/ store and build up good controlling system.

To ensure proper utilization and maintenance of WSTA’s Assets/ Inventories.

To ensure legitimate use of office equipment and arrange timely servicing.

Ensure physical facility for storage of materials, tools & equipment’s in the stock/ store, office.

Coordination and monitoring on regular base the cleanliness of facilities and the condition of stored commodities, goods and materials.

To insure that all assets are properly inventoried based on the standard format of WSTA.

Closely work with WSTA sub Offices and get report of them about any update of inventory and assets.

Any other tasks assigned by Supervisor.
 

Procurement

In accordance with procedures, responsible for ensuring appropriate authorizations and documentation for procurement activities in the country level.

Implement WSTA procurement policies and procedures, adhere to them and ensure proper use of them and all related standardized forms and formats.

Closely work with Finance Manager and procurement officer and support him in daily activities and procuring the goods and services.

Ensure that WSTA office(s) receives quality goods and services at the most competitive prices.

Familiar with tax dedication and tax payment to MoF.

Assist with Finance Manager in draft of new contracts and handling good reporting when it require.

Make RFQ, ITB and participate in opening sessions.

Keep up to date the procurement tracking sheet, price list and vendor list of WSTA.

Ensuring the procurement activity are carried out within policies and producers mentioned in WSTA Procurement Manual.

Develop procurement plan for new project and annual procurement plan.

Find out potential supplier to deal with them.

Closely work and coordinate with finance department for payments of suppliers.

Support sub offices in procurement affairs.

Any other tasks assigned by supervisor.

Administration and filing

Ensure a proper filing system of logistics documents’.

Support logistics documentation in case of audit

Ensure information flow with relevant departments.

Performance of logistics section administrative affairs.

Key Responsibilities:

Assist other team members within the work group to achieve maintenance and/or other directive related to the position and to take proper care of work, tools and equipment.

Demonstrate a commitment to quality assurance for all works undertaken and to observe polices procedures and occupational health and safety regulations of work place.

Conduct good coordinating and communication with other WSTA member and supply on time the requirements of them.

On time refueling the fuel reservoir of offices. And on time report the consumption to supervisor.

Support sub offices in daily activities and get proper report of them.

Reporting line
The Logistic-Supply Assistant reports to Finance Manager – in his/her absence – he/she reports – to the WSTA Country Director.

Priority Responsibilities and Tasks (in the coming 3 Months)

The priority of responsibilities will mention by Finance Manager after recruitment

 

Job Requirements:

Bachelor Business Administration (BBA). with a relevant combination of academic qualifications and experience in areas such as transport or logistic operations/management, supply chain management, etc. may be accepted in lieu of the advanced university degree.
Work Experience
At least 3 years of progressively responsible experience in logistics operations.

Time Management Skills, logistical skills

Good knowledge of MS Office

Advance level English

Good ethical skills

Submission Guideline:

Interested Candidates are requested to submit their applications (CV and Cover letter) by email to [email protected] by mentioning the job title and vacancy number in the subject line of your emails otherwise your applications will not be accepted.

WSTA has zero tolerance policy against sexual exploitation and abuse therefore, all project staff will be subjected to background and security checks. We are also against all forms of gender based violence, exploitation and abuse of children in the context of our operation in the country. We are committed to “Do No Harm” principle in our workplace and throughout our operation in the country therefore, our staff must also respect the organizational code of conduct and safety policy. WSTA provides an equal employment opportunity and does not ask for money or gifts at any stage of the recruitment process.

Submission Email:

[email protected]

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