Activation Date: 22 May, 2021 Announced Date: 22 May, 2021 Expire Date: 29 May, 2021
Background Information – Cordaid
Cordaid was established in 2000, when several Dutch aid organizations joined forces. But our history goes back more than a century. Cordaid has changed over the years and is more than a donor now. Reducing fragility has become our core priority and we work in all contexts of fragility, from relief, through rehabilitation to longer term development. To do this effectively we seek funds, start partnerships and compete on a global market.
Working in some of the world’s most challenging environments and inspired by compassion, solidarity and subsidiarity, Cordaid’s mission is to reduce fragility and the vulnerability of people where it is most needed and most difficult. We recognize that the overriding challenge in fragile and (post-)conflict countries is restoring trust and social cohesion, at community level and between communities and the state. This is what Cordaid does, right in the heart of communities, by mobilizing global networks, resources and knowledge. By doing this, we help people move beyond survival and live in dignity.
Cordaid does this by promoting equality and social inclusion, by increasing the resilience of people and societies and by strengthening the social contract between citizens and their governments. Wherever we can, we combine lifesaving humanitarian aid with the longer-term improvement of health care systems, economic opportunities and resilience, and the promotion of security and justice.
Background Information – Afghanistan Country Office
Cordaid is working in and on fragility, and has been active in Afghanistan since 2001, aiming at a stable and peaceful country. We work across the triple nexus of humanitarian aid, peacebuilding and development in 6 thematic areas, supported by lobby and advocacy activities. These encompass: humanitarian aid; inclusive peace; security & justice; health care; resilience & livelihoods; and, private sector development. We provide programmatic leadership and require that our operations and those of our local partners are implemented to the highest standards complemented with knowledge generation that incorporates best practices and lessons learned.
Background Information – Job-specific
The Planning, Monitoring, Evaluation, Accountability and Learning (PMEAL) Director will be responsible for building an effective PMEAL team that ensures :effective results based planning, management and reporting; strong internal controls; and, continuous knowledge generation and learning. S/he is a member of the Senior Management Team consisting of the Country Director, Programmes Director, PMEAL Director and Operations Director.
Under the overall direction of the Country Director, the PMEAL Director will provide support in preparing Country Strategies and Plans, and in collecting, analyzing and communicating results, outcomes and impacts of Cordaid engagements in Afghanistan. S/he will ensure efficient and effective monitoring and evaluation of programme/project implementation. S/he would also facilitate a systematic approach towards continuous knowledge generation and shared learning.
Provide Leadership and Oversight
- Support the Country Director in preparing Country Strategies and Plans that will make a positive difference to the lives of people, families, and communities, paying special attention to gender equality and youth.
- Support the Country Director in setting and measuring targets for key performance indicators across all programmes of the Country Office, and for the Country Programme as a whole.
- In close collaboration with Cordaid Global Office experts, develop and implement an appropriate policies and procedures for the PMEAL Department.
- Conduct regular field visits to monitor the progress of programmes and projects on the ground and ensure effective oversight of and support of local partners taking corrective action with minimal delay.
- Maintain effective coordination with the Programme Managers to ensure timely and correct measurement of results, outcomes and impacts and to facilitate learning towards continuous improvements in the design and delivery of programmes and projects.
Build and Manage an Effective PMEAL Department
- Build a well-functioning PMEAL team and coach, train, and mentor staff reporting to her/him with the aim of strengthening their technical capacity, exchanging knowledge within the team, and providing professional development guidance.
- Ensure that PMEAL staff understand and are able to perform their roles and responsibilities.
- Manage staff with PMEAL, Database, GIS and Accountability responsibilities and delineate their tasks and follow-up the work plans and day-to-day activities.
- Identify, discuss and address PMEAL training needs of programme staff and local partners.
Manage and Guide PMEAL Policies and Procedures for the PMEAL Team
- Ensure timely information on progress and results is available by compiling, organizing, analyzing, monitoring, and preparing data for situation reports, fact sheets, donor reports, briefing notes, and other reporting and communications products, including pictures and videos.
- Undertake regular field visits to gather information on results related to strategic partnership and lobby & advocacy related activities to ensure that all relevant data from the field is captured, documented and reported in a timely and results-based manner for key stakeholders (donors, clusters, etc.) and for internal purposes.
- Prepare fact-based messages and quality material for distribution through social and printed media that effectively communicates to external audiences the challenges as well as results achieved in realizing security & justice for women.
- In close coordination with Programme Managers and Regional Field Coordinators, local partners and develop partner monitoring and capacity building tools that enable quality, results orientation, and integrity in the delivery of projects and programmes through contractual arrangements with local partners.
- Decide, plan, and organize internal PMEAL related meetings, teleconferences etc. to ensure regular communication with colleagues, clients, partners and other counterparts.
Manage Programme Resources
- Enforce management of resources in accordance with Cordaid standards of ethics, integrity, and financial sustainability.
- Plan, recruit and develop personnel/technical experts with the skills and competencies needed to ensure optimum performance and encourage the formation of diverse teams in terms of gender and other diversity indicators.
- Stimulate teamwork, collaboration, and diversity by providing the PMEAL team with clear directions, objectives, and guidance to enable PMEAL staff to perform their duties responsibly, effectively and efficiently.
- Foster a positive work environment, respectful of both women and men, and ensure that the highest standards of conduct are observed.
- Plan conduct and/or respond to Cordaid performance evaluation reviews and surveys.
Develop Monitoring and Evaluation Strategy, Plans and Systems
- Develop and regularly update the country PMEAL strategy.
- Develop and regularly update consolidated PMEAL work plan covering all ongoing projects and planned assessments of the mission.
- Develop a clear PMEAL framework for each ongoing project based on project proposals, implementation plans, and donor reporting requirements.
- Oversee the development, measurement, and reporting of qualitative and quantitative input, process, output, outcome, impact, objective, and goal-level performance indicators for all projects.
- Ensure that proposal budgets developed capture appropriate cost and financial information to enable implementation of both internal and external PMEAL components.
- Identify and design innovative practices to improve organizational efficiency and effectiveness in PMEAL and general project management and incorporate them in the country PMEAL strategy.
- Implement the PMEAL policies and procedures as described in the Cordaid PMEAL standard guidelines and make sure that the tools are followed as applicable.
Ensure Quality in the Programme/Project Life Cycle
- Ensure an effective roll-out of PMEAL collection and reporting systems to all staff and partners through training, site visits, manuals, and other technical support as needed.
- Provide technical guidance and oversight over data collection activities and ensure that data collection teams are organized and resourced as needed, and that they deliver as per field mission plans and according to data quality standards.
- Provide PMEAL related capacity building and awareness to implementing partners and other institutions supported by Cordaid as appropriate.
- Ensure systems are well understood and properly implemented by staff and partners.
- Ensure that PMEAL findings are reflected and their recommendations are incorporated in future concept notes, proposals, and implementation plans, to further improve programme/project quality and impact.
- Ensure timelines for critical internal and external project level milestones and outputs are regularly tracked updated.
- Play a more facilitation role and support the programme/project managers in ensuring consistency in project documents (assessments, proposals, budgets, work plans, project PMEAL plans, monitoring reports, evaluation reports and donor reports).
- Play a more facilitative role in mainstreaming of cross cutting themes, particularly Cordaid core values.
- Build capacity of country programme staff and partners on PCM in line with Cordaid PMEAL policies and procedures.
- Advocate for PMEAL and ensure that adequate resources are allocated to facilitate proper project level PMEAL processes.
- Create high awareness on PMEAL among programme staff and partners; and contribute to high accountability and donor compliance for Cordaid programmes.
Implement and Manage PMEAL
- Oversee the development of mission plans for any assessments, monitoring and evaluations (baselines, mid-terms, end lines) for each of the projects.
- Develop and oversee the implementation of appropriate data collection and analysis instruments, methodologies (e.g. survey questionnaires, focus group discussions, key-informant interviews) and data/information dissemination/utilization plans.
- Analyze PMEAL data and produce reports, factsheets with useful statistical analysis and presentation (charts, tables, histograms, box plots) as necessary in a timely manner.
- Oversee providing data for use in preparation of reports to donors and other stakeholders, as required.
- In collaboration with Programme Managers, trigger the necessary needs assessment(s) to ensure proposals are relevant.
- Contribute to proposals and business development efforts (particularly logical-framework designs and formulation of SMART indicators) and reports, through analysis and interpretation of findings.
- Take part in Cordaid’s Community of Practice on Monitoring, Evaluation and Learning and maintain contact with other PMEAL officers and the corporate PMEAL team.
- Ensure the consistency and completeness of project and programme data in Cordaid’s PMEAL reporting system DevResults.
- Implement any recommendations discussed and agreed with the Country Director.
- Represent Cordaid in different forums on PMEAL related issues when required.
Beneficiary Complaints/Feedback and Response Mechanism (CFRM)
- Establish, implement, and monitor the beneficiary Complaints/Feedback and Response Mechanism (CFRM) for the Country Office in line with Cordaid standard beneficiary CFRM procedures.
- Ensure the effective functioning of the beneficiary CFRM and that beneficiary complaints/feedback is adequately captured, analyzed, addressed, and responded to in a timely manner and utilized by the program and coordination teams.
- Oversee the proper management of the project CFRM central database.
- Build capacity and understanding among Cordaid staff, partners, and contractors on beneficiary accountability and CRFM.
Facilitate Continued Learning
- Contribute to proactive dissemination and use of knowledge gained through PMEAL activities among Programme Managers and Regional Field Coordinators.
- Organize and facilitate learning events in order to capture best practices and lessons learnt when a project closes or as and when required.
- Document and share lessons learnt and best practices on time and ensure that the knowledge gained contributes to the improvement of projects and influence the strategic development of future projects and activities.
- Support project implementation and improvement by providing timely information around project successes to be scaled up as well as challenges to allow ‘course correction’ throughout life of the program.’
Support Programme and Project Planning
- Participate in and provide support to project design activities including development of project theories of change and strategic frameworks (Results Frameworks, Log Frames).
- Develop annual and quarterly Monitoring and Evaluation plans for Cordaid Programmes.
Contribute to Knowledge Management and Innovation
- Contribute to the development and introduction of innovation to ensure Cordaid is continually incorporating best practice approaches in Country Office operations.
- Contribute to the dissemination and sharing of best practices and lessons learned for corporate development planning and knowledge building and, contribute to relevant Communities of Experts and Communities of Practice accordingly.
- At the request of the Country Director plan, implement and organize strategic and planning capacity building of staff, partners, and other stakeholders.
Support Effective Security in the Field
- Comply with the policies, procedures, and execution of the Country Security Plan.
- Coordinate with the (Country) Security Advisor the planning and execution of field visits.
Undertake other duties as may be assigned by the Country Director
The successful delivery of results by the PMEAL Director directly impacts the performance of programmes and projects implemented by Cordaid as well as its reputation as an effective partner in achieving positive results that lead to flourishing communities in fragile settings.
- Master’s degree in Social Sciences, International Studies or equivalent.
- A Bachelor’s degree is acceptable if complemented with 5 years of experience that combines strategic, managerial, and technical leadership in the area of planning, monitoring, evaluation, accountability and/or learning.
- At least 5 years of experience that combines strategic, managerial, and technical leadership in the area of planning, monitoring, evaluation, accountability and/or learning.
- Good capacity building and management skills, including human resource and financial management, communications, and intercultural cooperation skills.
- Good knowledge of statistical analysis programmes.
- A networker, diplomatic and results oriented, with the ability to work under stressful and time bound project conditions.
- Flexible and capable of working in a stressful context.
- Prior knowledge of the provinces is an asset.
- Good oral and written communication skills in English language.
- Good oral and written communication skills in Dari or Pashtu languages.
- Ability to lead and manage a diverse group of colleagues to achieve results in a responsible and collaborative manner through clear direction, supervision and modeling behavior.
- Ability to clearly and convincingly communicate ideas and concepts in writing and orally.
- Ability to go beyond established procedures and models, and to introduce new approaches and strategic innovations.
- Ability to monitor and evaluate financial and monitoring skills of communities through capacity-building efforts.
- Ability to operate in a cross-cultural environment requiring flexibility.
- Familiarity with the aid system and understanding of donor and governmental requirements.
- Excellent interpersonal, co-ordination and negotiation skills, and the ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
- Strong commitment to integrity, professionalism, creativity and innovation, learning, accountability, planning and organization, results orientation, teamwork, and technological solutions.
Knowledge Management and Learning
- Promotes knowledge management in Cordaid and a learning environment in the office through leadership and personal example.
- Actively works towards continuing personal learning and development, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
- Ability to lead strategic planning, results-based management, and reporting.
- Good knowledge of best practices in planning.
- Good knowledge of best practices in PMEAL.
- Good knowledge in project management (from design to implementation to closure, incl. evaluation).
Management and Leadership
- Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback.
- Consistently approaches work with energy and a positive, constructive attitude.
- Demonstrates openness to change and ability to manage complexities.
- Leads teams effectively and shows mentoring as well as conflict resolution skills.
Please submit your CV and cover letter (in one pdf file), with the position name and vacancy number in your email subject or otherwise your email will be rejected from system.
Please note that applications received after the closing date and without Subject line will not be given consideration. Only shortlisted candidates whose application meets the above criteria will be contacted for test/interview.
Note: Only application send to below address will be considered. Applications send to any other address even within the organization cannot be considered.