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Procurement Admin/Compliance Buyer (Procurement Assistant 1)

Activation Date: 28 Mar, 2021   Announced Date: 28 Mar, 2021   Expire Date: 03 Apr, 2021

Job Location: Kabul
Nationality: Afghan
Category: Purchasing-Procurement
Employment Type:
Salary: According to the ICRC salary scale
Vacancy Number: PA-1B203042021
No. Of Jobs: 1
City: Kabul
Organization: The International Committee of the Red Cross (ICRC)
Years of Experience: Four years’ experience in similar the field of pro
Contract Duration: Open-Ended
Gender: Male/Female
Education: Degree in accounting, procurement or business administration
Close date: 03 Apr, 2021

About The International Committee of the Red Cross (ICRC):

The International Committee of the Red Cross (ICRC) is a neutral, impartial and independent organization. Its exclusive humanitarian mission is to protect the lives and dignity of victims of war and internal violence and to provide them with assistance. The ICRC endeavours to alleviate suffering by promoting and strengthening humanitarian law and universal humanitarian principles.

Job Description:

Purpose

Assists the Buyers and the Country Procurement Manager in making information available on purchasing files and ensuring that the comply with ICRC rules. S/he carries out administrative work to help the procurement team function smoothly.

 

Main Responsibilities:

Specific activities:

Carries out office work for the unit
Regularly checks and updates the Supplier Relationship Management (SRM) files and reports to the Country Procurement Manager about any missing documents that need to be asked from suppliers.
Regular check on PO files (both hard copies and ProFiles) and ensuring that the purchase process is according to ICRC Financial and Compliance rules.
Draws up monthly expenditure forecasts.
Resolves transactional problems with Finance.
Compiles and reconciles suppliers’ invoices against purchasing documentation.
Ensures that Purchase Order files are kept up to date and ready for audits.
Creates and maintains supplier/product files.
Updates and follows up on suppliers’ files with Buyers.
Provides and collects information for statistics.
Responsible for procurement related archiving and mail distribution.

Job Requirements:

Degree in accounting, procurement or business administration
Very good command of English and local languages
Four years’ experience in similar the field of procurement
Very good knowledge of the local market and commercial negotiation
Knowledge of the procure-to-pay (P2P) process or Enterprise Resource Planning software is an asset
Confirmed capacity to implement general ICRC procedures
Good analytical skills
Rigorous and trustful person
Willingness to learn
Accurate and honest
Flexible, able to work under stressful situations with extensive working hours
Computer proficiency, including Microsoft Office package, SharePoint and IBM Lotus Note or Microsoft Outlook
Capacity to apply ICRC rules and procedures and to treat information with confidentiality

Submission Guideline:

Interested qualified Afghan Nationals, Male/female candidates are requested to submit their CVs and cover letter to [email protected] no later than 03 April 2021.

 

Clearly indicate vacancy number or copy & paste (PAB203042021) in the email subject line, CVs not mentioning the vacancy number in subject line, will not be considered.

Only shortlisted candidates will be invited for written test and interview.

Submission Email:

[email protected]

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