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Provincial Procurement Officer

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Activation Date: 25 Mar, 2021   Announced Date: 25 Mar, 2021   Expire Date: 08 Apr, 2021

Job Location: Kabul
Nationality: National
Category: Health Care, Purchasing-Procurement
Employment Type: Full Time
Salary: As per NTA Salary Scale
Vacancy Number: R726
No. Of Jobs: 2
City: Kabul
Organization: (MSH) Management Sciences for Health
Years of Experience: 5 years of professional experience in procurement
Contract Duration: 1 Year Extendable
Gender: Male/Female
Education: Bachelor’s degree in business administration/finance/accounts or related field
Close date: 08 Apr, 2021

About (MSH) Management Sciences for Health:

MSH is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, sex, sexual orientation, gender or gender identity, religion, creed, citizenship, national origin, age, veteran status, or disability unrelated to job requirements. MSH will take affirmative action to ensure that qualified applicants are employed and that employees are treated without regard to their race, age, color, religion, sex, sexual orientation, gender identity, national origin, veteran and disability status. In compliance with U.S. Department of Labor Executive Order 11246, Section 503 of the Rehabilitation Act, and Section 4212 of the Vietnam Era Readjustment Assistance Act, MSH has developed and maintains an affirmative action program and plan.

Job Description:

MAIN PURPOSE OF JOB: The role of the Provincial Procurement Officer is to procure goods and services in compliance with MSH/Donor procurements policies and procedures. S/he collects proforma invoices on approved purchase requisitions, prepares offer analysis and makes recommendations. Once the purchase order has been completed, the Provincial Procurement Officer will follow up to assure delivery in provincial level. She/he maintains provincial procurement data including supplier list and standards of goods and services and ensures the effectiveness of procurement in timely and cost-effective manner and primarily responsible for administering and monitoring sub recipients in relevant provinces to ensure full compliance with donor rules and regulations developing contracts, agreements of selected vendors of MSH/AFIAT in conjunction with Grants/procurement Manager. This position will report to Grants/procurement Manager.

Purpose:

The Provincial Procurement officer will assist the Grants and Procurement Manager with the procurement of all daily activities in support of MSH/AFIAT project activities in compliance with USAID rules and regulations. She/he will help organize procurement bid committees, draft solicitations, conduct market research, draft purchase orders and contracts for review of Grants and procurement Manager and ensure that all procurement department backup documentation is on file as hard and soft copy, as per MSH/AFIAT policies and procedures.

Objective and Duties:

Conduct market assessment for the cost and price of goods as per the MSH developed tools and rate the organization according to its capacity and prepared soft and hard copy files and upload in share drive.

Update Provincial Procurement and vetting and award tracker on timely basis.

Prepare the procurement documents of targeted provinces, invite evaluation committee members for meeting.

Prepare meeting minutes of the technical evaluation committee and circulate in timely manner to committee members for their review and approval.

Prepare proper vetting documents for selected applicants.

Draft Purchase Order, sole source justification, amendment and selection memo for MSH/AFIAT procurement and share with Grants and procurement Manager for review and further process.

Review the provincial procurement payment package and submit to Finance department for

Update the provincial procurement tracker and share with Grants and Procurement Manager

Receives approved Purchase Requisitions (PR) from provincial team for procurement of goods and services

  Track all Provincial PRs, for all purchases under MSH/AFIAT project.

Determines price reasonableness.

Locate and identify potential provincial vendors and suppliers both domestically and locally.

Conduct cost/price, quality and past performance/timeliness review of bids received.

Work with international and national staff members and help/respond to their requests.

Update vendor list, contacts, and pre-qualifications lists on provincial level.

Ensure that all the provincial procurement files are accurately maintained with both physical copies and scan versions.

LOCATION: Kabul, Afghanistan (Travel to provinces)

Job Requirements:

REQUIRED MINIMUM

EDUCATION Bachelor’s degree in business administration/finance/accounts or related field with 5+ years’ experience.

seeker – meets deadlines, identifies actions, and achieves goals

Innovator – thinks creatively, anticipates changes, and produces solutions

Adaptor – stays calm under pressure and handles criticism well

Complier – follows procedures and encourages others to as well

REQUIRED MINIMUM EXPERIENCE:

5 years of professional experience in procurement required.
Excellent working knowledge and experience, familiarity with FAR regulations is essential.
Computer literate with e-mail, word processing, and spreadsheet experience.
Strong judgment and a commitment to fair and ethical procurement practices.
Experience in a USG or donor funded project required.
Strong numeric skills and attention to detail and quality Ability to work in a team-oriented environment while maintaining an individual workload.
Logical and flexible approach to solving problems, especially when working under pressure
Monitoring/assessing performance to make improvements or take corrective action

KNOWLEDGE and SKILLS:

COMPETENCIES:

●      Ability to work under pressure

●      Planning and scheduling skills

●      Good organizational skills

●      Good communication and interpersonal skills (Fluent in Pashto and/or Dari with strong spoken and written English

skills.

●      Demonstrated ability to interact professionally with a culturally diverse staff, clients and consultants.

●      Ability to work independently, take initiative and ability to meet deadlines with attention to detail and quality

●      Demonstrated intermediate computer skills in Microsoft Office Suite applications

Submission Guideline:

Interested candidates should go apply through the below link and submit an application form for positions they are suitably qualified for.

https://msh.wd1.myworkdayjobs.com/en-US/External/job/Afghanistan-Kabul/Provincial-Procurement-Officer_R726

Please click the employment opportunities tab and select Afghanistan from the list of countries. A list of positions will appear, please select those you wish to apply for. Candidates who do not apply through the above-mentioned link will not be considered for the shortlist. Female candidates are highly encouraged to apply.

Management Sciences for Health is an equal opportunity employer offering employment without regard to race, color, religion, sex, sexual orientation, age, national origin, citizenship, physical or mental handicap. 

Note: The deadline for applications is for two weeks. However, interviews of suitable candidates may begin as applications are received. Please apply early. 

Submission Email:

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