Activation Date: 28 Mar, 2021 Announced Date: 28 Mar, 2021 Expire Date: 04 Apr, 2021
Background Information – Cordaid
Cordaid was established in 2000, when several Dutch aid organizations joined forces. But our history goes back more than a century. Cordaid has changed over the years and is more than a donor now. Reducing fragility has become our core priority and we work in all contexts of fragility, from relief and peace through rehabilitation to longer term development. To do this effectively we seek funds, start partnerships and compete on a global market.
Working in some of the world’s most challenging environments and inspired by compassion, solidarity and subsidiarity, Cordaid’s mission is to reduce fragility and the vulnerability of people where it is most needed and most difficult. We recognize that the overriding challenge in fragile and (post-)conflict countries is restoring trust and social cohesion, at community level and between communities and the state. This is what Cordaid does, right in the heart of communities, by mobilizing global networks, resources and knowledge. By doing this, we help people move beyond survival and live in dignity.
Cordaid does this by promoting equality and social inclusion, by increasing the resilience of people and societies and by strengthening the social contract between citizens and their governments. Wherever we can, we combine lifesaving humanitarian aid with the longer-term improvement of health care systems, economic opportunities and resilience, and the promotion of security and justice.
Background Information – Afghanistan Country Office
Cordaid is working in and on fragility, and has been active in Afghanistan since 2001, aiming at a stable and peaceful country. We work in 6 thematic areas across the triple nexus of relief, peace and development. Supported by lobby and advocacy activities, these areas include: health care, inclusive peace, security & justice, humanitarian aid, resilience & livelihoods and private sector development. We provide programmatic leadership and require that our operations and those of our local partners are implemented to the highest standards complemented with knowledge generation that incorporates best practices and lessons learned.
Background Information – Job-specific
The Regional Finance Officer will report to Regional Field Coordinator and technically to Programme Finance Controller of relevant programme in Kabul and will be responsible for the full function accounting duties pertaining to the business – debtors, creditors, petty cash, banking accounts, statutory returns and monthly reporting Scope (The way that the position impacts on the organization) and all Administrative and Human Recourses Related Activities in the Regional Field Office. The Regional Finance Officer is responsible for confidentiality of information and safeguard of data, assets and equipment assigned to him/her.
- Prepare payment vouchers and process for approval and payments in accordance with Cordaid policies.
- Make sure that all payment vouchers have proper supportive documents and properly authorized before the payment is issued.
- To ensure that all payments have been made on time and with proper justification and documentation records are kept on a daily basis.
- Make sure that all payment vouchers are properly stamped and contains correct project codes, donor specific codes and Voucher Document No.
- Responsible for proper maintenance of filing system and ensure on time and accurate data entry with proper justification and clear descriptions.
- Make sure all the transactions are properly booked in their correct budget lines and activity codes.
- Make sure that all bookings are properly numbered and sorted chronically and chronologically and can be traced easily.
- To be responsible for efficient use of donor fund and apply cost control practices on all the procurement documents and ensure that all documents comply with applicable rules and budget limitations.
- Maintain Proper cash control mechanism at the regional level and update the Finance Controllers on deficiencies raised.
- Submit all the cash ledgers and cash count reports for monthly closing and make sure all cash ledgers are supported with proper supportive documents and are recorded in AX.
- Make a summary of all payments and reconcile with bank statements to ensure all the payments are processed in bank.
- Reconcile all Bank/Cash accounts on a daily/weekly basis and make sure that sufficient cash balance is available at regional office.
- prepare a monthly cash plan in consultation with regional programme staff and procurement and coordinate with Programme Finance Controllers in Kabul for approval and payment.
- Following up on the outstanding balances and make sure that the settlements are done within two weeks from the date of advance provided.
- Liaise between bank and the office for all the correspondences, bank payments and requests.
- Review fuel and gas consumption; and share the analytical report on monthly basis.
- Assist to Comply with local government (tax authorities, ministry/directorate of finance, ministry /directorate of economics) reporting requirement and provide an on time tax documents to Kabul for tax payments.
- Assist the regional programme team in quarterly/monthly planning.
- Conducts verification of documents received to ensure accuracy of the information and that it complies with the accounting standards, donor’s policies, internal financial policies and procedures.
- Provide an on time support to Programme Finance Controllers in Kabul on the development of budgets, project plans and Project financial reports.
- Strengthen liaison and linkage among the government directorates, partner organization, and other stakeholders in the provincial level.
- Coordinate the projects’ financial related issues with directorates and partners for better results at the area of responsibility at field level.
Any other assignments given by the supervisor as the field requires.
- Bachelor degree in finance or economics.
- Minimum 4 years of financial experience.
- Knowledge about donor’s reporting, audit & financial procedure.
- Knowledge of generally accepted accounting principles and fundamentals of accounting is required
- Knowledge of basic auditing is required
- Proven ability to work as an effective team member
- Ability and willingness to travel to provinces.
- Good communication skills
- Computer skills: knowledge of Excel, accounting software’s and presentation programs
Please submit your CV and cover letter (in one pdf file), with the position name and vacancy number in your email subject or otherwise your email will be rejected from system.
Please note that applications received after the closing date and without Subject line will not be given consideration. Only shortlisted candidates whose application meets the above criteria will be contacted for test/interview.
Note: Only application send to below address will be considered. Applications send to any other address even within the organization cannot be considered.
Female qualified applicants are highly encouraged to apply.