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Senior Monitoring and Reporting Officer

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Activation Date: 19 May, 2021   Announced Date: 19 May, 2021   Expire Date: 26 May, 2021

Job Location: Kabul
Nationality: National
Category: Monitoring and Evaluation
Employment Type: Full Time
Salary: As Per the Project Salary Scale
Vacancy Number: IDLG-HR/EBGAs 002
No. Of Jobs: 1
Organization: IDLG
Years of Experience: 5 years of related experience or Masters with 3 ye
Contract Duration: 4 Months with Possible Extension
Gender: Male/Female
Education: Bachelor Degree (Master prefered)
Close date: 26 May, 2021

About IDLG:

IDLG was established on 30 August 2007 by Presidential decree, transferring the responsibilities of the Civil Administration division of the Ministry of the Interior to a new independent directorate. The Presidential decree also transferred the responsibility for supporting Provincial Councils to IDLG, creating a single structure responsible for sub‐national governance in Afghanistan.

 IDLG therefore has direct management responsibility of Tashkeel staff working in sub‐national governance institutions such as Provincial and District Governors’ Offices, Provincial and District Municipalities, and Provincial Councils (PCs).

IDLG’s vision is to make a difference in the lives of Afghan citizens by providing them good governance.

IDLG’s mission is consolidating peace and stability, achieving development and equitable economic growth and achieving improvements in service delivery through just, democratic processes and institutions of good governance at sub‐national level.

Establishing and strengthening government institutions at sub‐national level
Ensuring public participation in decision making

IDLG’s Mandate:

Improving sub‐national governance in order to achieve stability, security and development
Providing good governance at sub‐national level

IDLG has four functions, as follows:

Policy Development: Development of sub‐national governance policy and revision of laws, regulations and rules of procedure in line with this policy
Institutional Development: Provision of organizational strengthening, capacity building and support to sub‐national governance institutions
Broader Governance: Support for the participation of stakeholders and citizens in subnational governance processes
Support: Facilitating the delivery of national programs and initiatives through subnational governance institutions

Programs scope

The Deputy Ministry of Municipalities (DMM) within the Independent Directorate of Local Governance (IDLG) serves as the Implementing Agency (IA) for:

the urban Citizens’ Charter Afghanistan Project (CCAP);
the Cities Investment Project (CIP), which has a separate PIU for its management and oversight;
the Component Two of the Eshteghal Zaiee – Karmondena Project (EZ-Kar CII, sharing a PIU with the urban CCAP);
the Component Three of the Eshteghal Zaiee – Karmondena Project (EZ-Kar CIII, sharing a PIU with the CIP) ;
Covid-19 relief support for the four cities, PEACE Pilot and CCAP expansion as sub-components of CCAP; and
REACH program in urban areas.

The CCAP/EZ-KAR PIU is currently responsible for the management and oversight of:

    Citizens’ Charter Afghanistan Project (CCAP), with the duration of 2017-2022, the total funding for the CCAP is USD 910.23 million and USD 190.3 million funding for urban including the covid-19 emergency relief and CCAP expansion to other cities.

The project Development Objective for the Citizens’ Charter Afghanistan Project is to improve the delivery of core infrastructure, emergency support, and social services to participating communities through strengthened Community Development Councils (CDCs).

The Peace pilot, emergency relief for Covid-19 response and urban expansion are sub-components of the CCAP. The CCAP cover 14 cities during the first phase of its implementation.

Eshteghalzai-Karmondana ( EZ-KAR) project, with duration from 2018-2023 and total budget of USD 200 million and the funding for the component 2 which this PIU will be responsible for management and oversight is USD 121.8 million.

EZ-KAR is covering 12 cities in its implementation period of the program.

Covid-19 Relief Effort for Afghan Communities and Households (REACH)- Dastarkhan Milli, with duration of 2020-2021, having a total funding of 300 Million dollar, and the funding for urban component is  USD 56 million.

The development objective of this project is to provide emergency support to selected households through communities in project areas affected by the COVID-19 outbreak.

This project also cover those part of the provincial capitals of the 14 cities that has not been covered by CCAP Emergency Relief for Covid-19 project.

These projects are closely inter-related given shared operational modalities, one dependent on the other for its funding tranche releases, shared Project Implementation Units (PIUs) etc. The Consultant will be required to focus on the urban CCAP and its sub-programs, REACH and the EZ-Kar CII that share a common Project Implementation Unit (PIU).

Any other projects or programs that are added to the PIU’s portfolio during the contract duration of the incumbent it will automatically fall under the incumbent mandate for the same TOR too.

Job Description:

  • Lead the EZ-KAR Emergency Relief Grants M&E team to successfully collect, clean, analyze and report data required for program monitoring and evaluation.
  • Serve as a focal point of Emergency Relief Grants project overall monitoring, coordination, information, and reporting for PIU management
  • Serve as a focal point of Emergency Relief Grants project related grievances follow up with relevant field colleagues to ensure that the grievances are consider to be resolve at field level within the required timeline. 
  • Supervise the field monitors and remote monitoring officers at the direction of the M&E unit head to ensure completion of tasks, timelines, reporting, and accuracy of data.
  • Develop a comprehensive monitoring plan for Emergency Relief Grants project implementation based on a review of the Program Work Plan with the guidance of the M&E unit head and other national and international advisors
  • Provide relevant feedback on a weekly plan of field monitors and remote monitoring officers in compliance with the Emergency Relief Grants monitoring plan
  • Monitor accuracy and timeliness of monitoring activities, data, analyses, and reporting
  • Revise and improve monitoring strategies, data collection tools and M&E approaches of the project if needed
  • Supervise and enforce a well-organized filling system for HQ Office and provincial Offices; perform regular data quality assessments and document check
  • Further program learning and adaptation through analysis and triangulation of data, documenting Emergency Relief Grants success stories and contributing to the production of quality narrative reports and presentations
  • Analyse and compile the field monitors and remote monitoring officers weekly and monthly reports and ensure that all the findings and deviations are shared with the M&E unit and Senior management on timely manner
  • In close coordination of the reporting department, prepare comprehensive narrative and analytical project progress and project completion reports or special reports to the President, CEO, Cabinet, Parliament, Donors, Ministries, Embassies, etc as requested.
  • Ensure all the relevant documentation of relief response package is properly maintained and recorded both in soft and hard form.
  • Train and capacitate the HQ and field staff on effective monitoring, data collection, data analysis, and report writing if needed.
  • The incumbent is expected to have close coordination with the Facilitating Partner (FPs), PMUs, Municipalities, relevant line Ministries and Third Party Monitoring (TPM) to achieve the project goals sustainably
  • Any other activities that might be assigned by his/her direct Supervisor as required

Job Requirements:

Education: Bachelor Degree 

Experience: 5 years of related experience or Masters with 3 years of related experience 

Computer: Excellent understanding and usage of MS Office packages.

Languages: Possess excellent written and verbal communication skills in Englush Dari or Pashto

Submission Guideline:

Qualified Afghan applicants are encouraged to submit their resumes with a detailed application letter including a contact number or address. Please submit your applications electronically to <a href=”https://jobs.ccap-mis.com/vacancies/86/senior-monitoring-and-reporting-officer/apply”>https://jobs.ccap-mis.com/vacancies/86/senior-monitoring-and-reporting-officer/apply</a>

The HR Department will not entertain telephone inquiries.

Please specify the vacancy number along with the title of the position and location in the subject line of your email or else your application will not be considered.

Only short listed candidates will be contacted for a written test.

The Citizens’ Charter/EZ-Kar/REACH is committed to ensuring a fully transparent and meritocratic recruitment process for all programme and Tashkeel positions in its purview. CVs, written tests, and interviews are reviewed by a multi-ministerial committee, including IDLG, MRRD, and Ministry of Finance. The World Bank has final signing authority on all appointments. Checks and balances have been put in place to prevent any potential for nepotism, discrimination, or favoritism. Any attempts to influence the requirement process will result in the immediate disqualification of the candidate

The IDLG DMM CCAP/EZ-KAR PIU strongly encourages woman candidates to apply. It applies a pro-active and positive discrimination policy towards woman

candidates as follows:

(a) Women candidates with slightly lower than the stated required educational qualifications will also be considered.

(b) If the difference in the written test and/or interview scores between the male and female highest scoring candidates is less than or up to 5 out of 100 total

points (or a difference of up to 10%), the woman candidate will be offered the position (even where she scored the lesser points).

(c) If offered this position, the woman position holder will be allowed an adult male or female relative as a maharram for official travel, if/when required.

(d) The IDLG and its CCAP/EZ-Kar PIU will promote a women-friendly environment with clear anti-harassment policies enforced.

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