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Supply Chain Assistant – Procurement

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Activation Date: 28 Mar, 2021   Announced Date: 28 Mar, 2021   Expire Date: 15 Apr, 2021

Job Location: Kabul
Nationality: National
Category: Purchasing-Procurement
Employment Type:
Salary: As per DRC Salary Scale
Vacancy Number: VA-KBL-023-21
No. Of Jobs: 1
City: kabul
Organization: Danish Refugee Council
Years of Experience: 2 Years
Contract Duration:
Gender: Male/Female
Education: High School
Close date: 15 Apr, 2021

About Danish Refugee Council:

The Danish Refugee Council (DRC) is a humanitarian, non-governmental, non-profit organization working in more than 30 countries throughout the world. DRC has been present in Afghanistan since the end of 2010 implementing programming that includes livelihoods, protection, emergency response and preparedness, infrastructure development, and supply chain management and logistical support to UNHCR. DRC is registered with the Government of Afghanistan through the Ministry of Economy and MoRR. DRC AFG has implemented programs funded by DANIDA, EC, ECHOP, BPRM, UNHCR and WFP supporting over 25,000 displaced families per year. 

DRC adopts a regional approach unifying our country programs in Afghanistan, Pakistan, Iran and Tajikistan around the Afghan displacement axis. This decision is built on the premise that a multi-stakeholder regional response to the massive displacement issue is required. The DRC approach is in line with UNHCR’s push for a regionally based robust and ‘Comprehensive Solutions Strategy’ (2012-2014). The four country programs strive, wherever possible, to adopt a regional approach to activities, including cross border livelihood and protection programs and coordinated emergency preparedness and response planning.

Job Description:

WHO ARE WE?

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home. The Danish Refugee Council was founded in Denmark in 1956, and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced. All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

ABOUT THE JOB

Overall responsibilities is to undertake and monitor procurement activities associated with DRC operations to ensure that all procurement matters are dealt with in accordance with organizational standards and policies to support the effective operation of the DRC Kabul Area Office Supply Chain Department by coordinating all local national procurement relevant donor requirements, and in the spirit of obtaining the best Value for Money (VFM), this includes weekly, monthly activity reports to the immediate supervisor..

Responsibilities:

Ensure that all procurement procedures are effectively followed in compliance with the DRC Supply Chain Operation Handbook and relevant donor requirements
Support the supply chain department with completing multiple procurements to deadlines and ensuring all relevant paperwork is completed.
Organizes events, arranges lunch, refreshment and all required arrangement with vendors and technical team.
Organize regular local market surveys and ensure the vendor database and vendor file and other supplier information is kept up-to-date.
Check payment request and ensure attached procurement files are complete, correct, and have the relevant signatures before they are submitted to the finance department for payment.
Focus on transparency and accountability of the organization

Purchasing

Ensure that Order Requests are correctly filled the PRs tracking sheet captures all relevant information and dates., and it is authorized correctly by authorized person. 
Collect quotations from market in line to DRC operation handbook.
Liaise closely with the supply chain team to ensure that the PR tracking sheet and DRC dynamic is updated daily and that the report is available upon request.
Maintain honesty and integrity when purchasing and collecting quotations from suppliers.
Assist in drafting bidding documents, evaluation reports and contract award submissions, ensuring consistency in format and content.
Preparing of Purchase Orders, Contracts, or their Amendments.
Process invoices for goods and services delivered ensuring accuracy and completeness of documentation and timely payment.
Prepare reports, tables, charts etc to supervisor and DRC Kabul area office management upon need.
Knowledge of ERP system, particularly the supply chain modules (P2P).
Travel to Ghazni Province to support the local procurement requirement for DRC Ghazni sub-office.

Filing

Support with providing accurate and updated procurement documentation in case of audit
Ensure information flow with relevant departments.
Develop standard filing system and tracking system of all purchases in accordance with filing SOP.
Other duties as requested by line manager.

 

 

 

Job Requirements:

ABOUT YOU

To be successful in this role you must have:

Experience and technical competencies: 

University degree in economics, finance, or other degree deemed similar

 

Education/qualifications:

Two Years’ Experience
Baccalaureate

 Languages:

English (Written and Spoken) – Fair
Dari / Pasto (Written and Spoken) – Fluent

We Offer:

Salary and conditions will be in accordance with DRC salary scale

Application process:

 

Submission Guideline:

Interested? Then apply for this position, all applicants must send a cover letter and an updated CV (no longer than four pages) by clicking on the following link:

https://candidate.hr-manager.net/ApplicationInit.aspx?cid=1036&ProjectId=161206&DepartmentId=19008&MediaId=5

Submission Email:

https://candidate.hr-manager.net/ApplicationInit.aspx?cid=1036&ProjectId=161206&DepartmentId=19008&MediaId=5

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