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Support Assistant

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Activation Date: 26 May, 2021   Announced Date: 26 May, 2021   Expire Date: 08 Jun, 2021

Job Location: Kabul
Nationality: National
Category: Program
Employment Type: Full Time
Salary: NTA Salary Scale
Vacancy Number: NHLP/MAIL/550
No. Of Jobs: 1
City: Kabul
Organization: National Horticulture and Livestock Project (NHLP), Ministry of Agriculture, Irrigation and Livestoc
Years of Experience: 2 Year
Contract Duration: 1 year
Gender: Male/Female
Education: Bachelor
Close date: 08 Jun, 2021

About National Horticulture and Livestock Project (NHLP), Ministry of Agriculture, Irrigation and Livestoc:

About National Horticulture and Livestock Project (NHLP), Ministry of Agriculture, Irrigation and Livestock:

NHLP is to promote adoption of improved production practices by target farmers, with gradual rollout of farmer-centric agricultural services mechanisms and investment support. Service delivery centered on farmers would lead in practice to increased participation of beneficiaries both in the definition of services required and in the delivery itself, as well as improved ratio of overall costs reaching beneficiaries as direct investments, in order to promote sustainability and efficiency.

The project would contribute to the overarching goal of increased productivity and overall production of horticultural products and improved animal production and health. The technical strategy for achieving this objective is based on the delivery of extension and investment support through strengthened mechanisms. The National Horticulture and Livestock Project (NHLP) would have three components: (1) Horticultural Production, (2) Animal Production and Health, and (3) Implementation Management and Technical Assistance Support. These activities would be implemented in 100 focus districts spread over time as conditions warrant in up to 22 target provinces.

Job Description:

Organize and schedule meetings and appointments
Actively seek and use feedback to improve project processes and procedures
Produce and distribute correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Order office supplies
Submit and reconcile expense reports
Provide general support to visitors
Provide information by answering questions and requests
Take dictation
Prepare and monitor invoices
Contribute to team effort by accomplishing related results as needed
Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
Organize travel arrangements for senior managers
Write letters and emails on behalf of other office staff
Book conference calls, rooms, taxis, couriers, hotels etc.  
Cover the reception desk when required
Maintain computer and manual filing systems
Handle sensitive information in a confidential manner
Coordinate office procedures
Maintain contact lists
Develop and update administrative systems to make them more efficient
Resolve administrative problems
Manage staff appointments
Maintain the Program Plan
Create reference documentation used to manage the project, and support preparation of project documentation (including finance cases and procurement documentation)

Job Requirements:

Proven admin or assistant experience
Knowledge of office management systems and procedures
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Bachelor in business Administration
Excellent interpersonal skills and the ability to influence and manage a range of relationships in a complex environment.
Strong communication skills (verbal, written and listening): an ability to present information concisely, to communicate in a manner applicable to all levels.
Strong Microsoft Office skills including Outlook, PowerPoint, Excel and Word.
Language: Fluency in English language, plus Pashto and/or Dari, preferably both

Submission Guideline:

Please submit your updated resumes along with a cover letter quoting the Job Title to the attention of NHLP Operations Manager, or email it to

[email protected] /[email protected]

No later than 8/June/2021, the interview date and venue will be determined soon after the expiry of the deadline for applications.

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