Activation Date: 30 May, 2021 Announced Date: 30 May, 2021 Expire Date: 13 Jun, 2021
About Rural Rehabilitation Association for Afghanistan:
Rural Rehabilitation Association for Afghanistan (RRAA) as non-profit, non-governmental, and non-political NGO established in 1990. The head office of the organization is located in Kabul, Afghanistan and delivers humanitarian services in the sectors of WASH, Good governance, Emergency and Livelihood through it four regional offices in Mazar, Herat, Jalalabad and central zone in a decentralized manner.
Norwegian Project Organization – Rural Rehabilitation Association for Afghanistan (NPO-RRAA) is a non-profit, non-governmental, and non-political NGO established in 1990. The head office of the organization is located in Kabul, Afghanistan and delivers humanitarian services in the sectors of WASH, Good Governance, and Livelihood through its regional offices in Mazar, Herat, Jalalabad, and central zone in a decentralized manner.
WFP is a voluntary donors’ funded agency that provides food assistances in the form of food commodities and cash-based transfers (CBT) to the most vulnerable people of the community. WFP does not directly implement projects; in fact, it provides funds to its cooperating partners (CPs) that are mostly national and international NGOs, and in some cases UN agencies and government departments. These Cooperating partners are responsible for the implementation of its projects in the field.
WFP’s food is transported to distribution sites by both its own fleets as well as commercial transporters contracted by WFP. WFP takes the responsibility to ensure that right quantity and quality of food commodities are delivered on time to various distribution sites identified and designated by the Cooperating Partners. Where cash transfer is the food assistance modality, WFP engages the service of Financial Service Providers (FSP) who are responsible to disburse cash to targeted beneficiaries.
WFP implements over 200 lifesaving and livelihood projects throughout the 34 provinces of the country every year. For the successful implementation of the projects, WFP requires unrestricted and unimpeded access to visit projects’ sites in order to conduct projects’ assessments, beneficiaries’ verifications, activity/progress monitoring, distribution monitoring, post distribution monitoring and the like. However, due to the insecurity across the country and the restrictions imposed by the UN security on UN agencies, WFP employees are not able to access all the projects’ sites to oversee its projects’ implementation. It, therefore, contracts with Third-Party Monitoring (TPM) service providers to conduct the cited activities in areas that are not accessible for WFP staff. WFP has contracted NPO-RRAA as Third-Party Monitoring service provider to monitor WFP’s projects implemented by its cooperating partners (CPs) in Badghis, Farah, Ghor and Herat provinces.
Job Description: Field Monitor (Asset Creation & Livelihood)
The Field Monitor for the specific monitoring of asset creation and livelihood activities of WFP, is based in Herat province; however, in addition to Herat he/she will also be monitoring asset creation and livelihood activities of WFP projects in other provinces of the relevant cluster / field office i.e. Badghis, Ghor and Farah. This is in case where such projects are also implemented in those provinces.
The Field Monitor will need to be a Civil Engineer who will be mainly responsible for the field visits of the relevant districts of the cluster to monitor asset creation and livelihood activities of WFP projects; however, in the absence of such project monitoring, the Field Monitor should do normal monitoring of other WFP project activities in Herat province.
In case, the Field monitor is required to stay overnight outside of his/her duty station in any of the district, he/she will be paid daily substance allowance (DSA) as per organizational scale.
Main Duties and Responsibilities
Under the direct supervision of the Team Leader and the general guidance of the Cluster Coordinator, the field monitor has the following duties and responsibilities:
Specific ToR of the Field Monitor for Asset Creation & Livelihood Activities In consultation with the SO Manager at field level:
- Provide technical engineering support during the project feasibility assessment and design.
- Conduct regular field visits to the construction project sites and report on cooperating partner’s (CP) compliance with project documents including approved drawings and specifications.
- Ensure quality of the project works and take part in the required quality related tests such as: slump test and compaction test, and report to WFP field office on his/her observations.
- Monitor and report whether safety procedures are taken into consideration.
- Review the project journal and labor attendance sheet in the field and report his/her observations to WFP field office.
- Review the final measurement of works (in the field) and certify cooperating partner’s (CP) payment request.
- Follow-up and discuss with partners to ensure coordination of works with local government authorities.
- Generic ToR of the Field Monitor
- Conduct gender responsive assessments including pre-project assessments and emergency needs assessment of populations affected by natural disasters or conflict (internally displaced populations) and engage communities including women.
- Conduct beneficiary verifications of different programme activities i.e. emergency response, seasonal support, vocational skills training etc.
- Conduct and coordinate activity / progress monitoring, distribution monitoring as well as post distribution monitoring for both food and cash-based transfers of all WFP project activities, in close collaboration with the WFP Field Office and stakeholders i.e. CPs, FSPs, government authorities, communities, etc. and come up with timely and quality monitoring checklists submitted in KOBO and MODA (WFP Corporate Data Collection Tool).
- Collect data for programme support including but not limited to food security assessments, market food prices, gender, Protection and Accountability to Affected Populations, nutrition surveys etc.
- Follow up the issues identified during the previous monitoring or site visit(s) that required follow up and further actions and make sure that they are taken up with the relevant stakeholder i.e. CP, FSP, etc. and ensure they are settled and resolved before becoming a bottleneck to the project.
- Under the general guidance of the Head of the Field Office and VAME focal point at the Field Office, liaise with local authorities and communities on behalf of WFP on matters pertaining to WFP food assistance programs and represent WFP in all provincial meetings which WFP staff cannot attend.
- As requested by WFP and under the guidance of the Head of Field Office, VAME focal point and Compliance team, conduct verification of compliance cases such as: food/cash diversions, misuse of WFP resources, etc. follow up of Hotline cases and come up with timely and realistic reports.
- Visit Cooperating Partners’ storage facilities and distribution points (hospitals, schools, etc.) and inspect these sites according to WFP’s food management standards. Technical advice on warehousing and food management should be provided to the stakeholders to build their capacity on proper food management.
- Assist the WFP field offices and cooperating partners in encouraging women’s access to economic skills development and sensitizing public opinion on gender issues and gender focused activities.
- Identify relevant issues in the field and report them to his/her direct supervisor(s), VAME focal point and relevant SO mangers at the field office.
- Oversee the process of SCOPE (WFP Corporate Beneficiary Registration Platform) registrations and transfer management and support CPs when required.
- Perform any other duties as assigned by WFP Field Office.
WFP/NPO-RRAA expects the Field Monitor to possess the following minimum skills and experience:
- Education: University degree in Civil Engineering, supplemented with relevant experience or other related field.
- Experience: At least three years of progressively responsible experience, of which at least one year was closely related to civil engineering and programme functions.
- Basic understanding of and ability to formulate activities at the community level, follow up on their implementation, monitoring and reporting.
- Demonstrate ability to negotiate access at the community level and throughout the different provinces where support is required.
- Awareness of gender issues and minimum knowledge of gender mainstreaming techniques.
- Ability to speak fluently in Afghanistan’s local languages i.e. Pashto and Dari.
- Ability to communicate (written and verbal) in English.
- Ability to collect data and prepare clear and concise narrative reports in English.
- Ability to travel extensively in the relevant region, with strong contact networks focused on difficult-to-reach areas.
Afghan Nationals meeting the essential qualifications of the position are invited to apply by submitting a letter of interest and an updated CV while indicating the position title and name of the province(s) applying for (TPM Field Monitor-Asset Creation & Livelihood) vacancy number (RRAA/Herat/AC&L TPM Monitor/25/2021) you are applying in the subject of the email, otherwise your application will not be considered.
While applying, please send your application (According to NPO/RRAA’s application format that you can download it from bellow link) and CV in soft copies to the following email address:
Note (1): Please do not attach any certificates with your CV.
Note (2): Only qualified candidates will be Short-listed, and residence of the area will be preferred.
Note (3): The written test and interview for the subject line vacancy announcement will only be undertaken in Herat and Kabul cities. Please specify the location (Herat / Kabul) where you can attend for the written test and interview. However, in case you cannot attend the written test and interview in the cited locations, you may select other cities where you will be available for the written test and interview. We may look for the alternative solutions if possible. You can also apply for more than one province and this will give you even more chance for being selected for the position.
Below is NPO/RRAA’s application format: