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Administration Associate

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Date Posted: Dec 22, 2021
Reference: 154993
Closing Date: Jan 3, 2022
Work Type: Full Time
Number of Vacancies: 1
Gender: Any
Functional Area: Administrative
Nationality: Afghan
Salary Range: As per company salary scale
Years of Experience: 3 Years
Contract Duration: Not specified
Possibility of Contract Extension: Yes
Contract Type: Fixed-term
Probation Period: Unspecified
Required Languages: Dari,Pashto,English

About UN-WFP Afghanistan:  The United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. WFP has been working in Afghanistan since 1963. WFP food assistance aims to help the most vulnerable, food-insecure Afghans, including women and children, and families affected by conflict and natural disasters. In the approved Country Strategic Plan (2018-2022), WFP Afghanistan is well placed to provide comprehensive support to the country in achieving Zero Hunger by 2030 via its six closely interrelated outcomes, which range from emergency response to livelihoods creation, as well as nutrition Programmes based on a life-cycle approach, and the strengthening of national food systems.The United Nations World Food Programme (WFP) is the 2020 Nobel Peace Prize Laureate. We are the world’s largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters, and the impact of climate change.

Job Summary:

These jobs is located in WFP Faizabad Field Office. The Job holders report to a Head of the Field Office.

At this level job holders are expected to demonstrate responsibility and initiative to respond independently to queries with only general guidance. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders have a level of expertise and knowledge to adapt and contribute to the development of systems and processes in order to continually improve the level of support provided. Job holders are expected to manage resources and coach and coordinate a team of support staff.

Duties & Responsibilities:

  1. Verify resource requirements in the area of responsibility (WFP facilities, assets, light vehicle fleet, etc.), and assist in the identification of new requirements to facilitate efficiency and cost-effectiveness of operations and services.
  2. Responsible for provision of services such as facilities management, travel, protocol and light vehicle management related, etc., reporting any discrepancies to the supervisor for consistent and timely delivery of services, to ensure the provision of a safe and comfortable working environment for WFP staff.
  3. Support the production of various data and compile and prepare reports in order to contribute to the provision of accurate information for informative decision-making and to support the effective and timely management of WFP resources.
  4. Contribute to planning, monitoring and processing administrative actions related to procurement, finance, human resources, etc., including contracts with external vendors to ensure all data is accurately and timely recorded, processed in WFP corporate systems and any operational issues addressed.
  5. Adapt and update administrative processes, supporting the implementation of operating procedures, in order to contribute to the continuous improvement of administration services in the area of responsibility.
  6. Answer a range of queries related to the provision of administrative services in order to support the resolution of daily issues.
  7. Coordinate the activities of a team of staff working in the area, to ensure individual and team objectives are met in compliance with all relevant regulations, policies, and procedures, and performance plan.
  8. Provide training and guidance to staff in interpretation of administrative procedures, policies, processes, and use of corporate systems to ensure consistency and efficiency of services provided to all clients.

Job Requirement:

Education: Completion of secondary school education. A post-secondary certificate in the related functional area.

Language: General Service: Fluency (level C) in English language. Fluency in Dari or/and Pashto is required. 

Job Location:

Afghanistan, Badakhshan

Submission Guideline:

Please copy the following link and paste it into the internet browser in order to apply for this position;

https://career5.successfactors.eu/sfcareer/jobreqcareer?jobId=154993&company=C0000168410P

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