Home » Coordinator, Membership Coordination

Coordinator, Membership Coordination

  • by
Date Posted: Nov 29, 2021
Reference: IFRC015
Closing Date: Dec 9, 2021
Work Type: Full Time
Number of Vacancies: 1
Gender: Any
Functional Area: Programme,Emergency Responses ,Coordination
Nationality: Afghan
Salary Range: As per company salary scale
Years of Experience: 4 – 6 Years
Contract Duration: 12 month(s)
Possibility of Contract Extension: Yes
Contract Type: Fixed-term
Probation Period: 3 months
Required Languages: Dari,Pashto,English

About IFRC:The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with a network of 192 member National Societies. The overall aim of the IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by National Societies with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” The IFRC works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises. The IFRC is part of the International Red Cross and Red Crescent Movement (Movement), together with its member National Societies and the International Committee of the Red Cross (ICRC). The work of the IFRC is guided by the following fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality.  The IFRC is led by its Secretary General, and has its Headquarters in Geneva, Switzerland. The headquarters are organized into three main Divisions: (i) National Society Development and Operations Coordination; (ii) Global Relations, Humanitarian Diplomacy and Digitalization; and (iii) Management Policy, Strategy and Corporate Services. The IFRC has five regional offices in Africa, Asia Pacific, Middle East and North Africa, Europe, and the Americas. The IFRC also has country cluster delegations and country delegations throughout the world, including in Afghanistan. Together, the Geneva headquarters and the field structure (regional, cluster and country) comprise the IFRC Secretariat. The IFRC has had a consistent presence in Afghanistan since 1990, to support the Afghan Red Crescent Society (ARCS) in its organizational development, auxiliary role and outreach, humanitarian diplomacy, partnership development, humanitarian response operations, and longer-term programming. A core part of IFRC’s mandate and humanitarian mission is to coordinate and support the work of member National Societies, driving the transformations that are essential for the IFRC network to fulfil its full potential as a global humanitarian actor – engaged, accountable and trusted – and to deliver on an agreed agenda. The IFRC has been engaged in membership coordination since its creation. It currently has several important membership coordination mechanisms such as the IFRC’s surge tools used in the immediate aftermath of an emergency, in-country coordination via integration of National Societies and signing of coordination agreements with members, IFRC’s representation of the membership in advocacy forums, and sharing of leadership with National Societies in areas including forecast based financing, cash, climate, as well as through the IFRC reference centres. In order to ensure alignment with the Strategy 2030 and our IFRC Agenda for Renewal document, which call for a renewed focus on drawing closer to member National Red Cross and Red Crescent Societies and playing a more effective role in coordinating the IFRC membership, increasing trust in and ownership of their Federation, there is a need for strengthened coordination of the IFRC and its member Red Cross and Red Crescent Societies at the outset of a large-scale emergency- with the host National Society at the centre. This coordination is needed to ensure that as a network, the IFRC and its members work with efficiency and reduce waste and duplication, for the benefit of the communities that we serve. Strengthened membership coordination will also feed into broader Movement coordination mechanisms when the ICRC is also present. 

Job Summary:

Reporting to the Partnerships and Coordination Manager, and under technical supervision of the Manager for Operational Membership and Movement Coordination in Geneva, the Membership Coordination Coordinator ensures effective membership coordination mechanisms for humanitarian operations and longer-term programmes in Afghanistan. S/he works closely with the Afghan Red Crescent Society (ARCS) and Partner National Societies (PNS) – present in or supporting Afghanistan – in reflecting a collective footprint of the IFRC membership including in the existing Movement Operational Coordination mechanism with the ICRC and aligned with the IFRC policies.

Concretely, the Membership Coordination Coordinator is tasked with:

  • Creating and fostering a working environment conducive to good coordination amongst the IFRC Secretariat and its members, with a focus on ensuring that the ARCS is at the centre of coordination efforts.
  • Ensuring that coordination mechanisms and tools are in place at the technical, operational, and strategic levels (Strategic coordination platform, Operational Committee, Technical committee in each relevant area). Includes supporting on the drafting terms of reference (ToR) for each of these groups as well as coaching/supporting chairs of those forums in carrying out quality coordination.
  • Defining products of coordination (Federation-wide planning and reporting framework: domestic NS plans, activity reporting, Federation-wide financial reporting, 3W).
  • Ensuring, with PMER support from the Region and Geneva, a Federation-wide approach to planning, monitoring and reporting, including to the extent possible, the Federation-wide appeal.
  • Advise on and identify opportunities to use other membership coordination initiatives such as country support mechanisms, shared leadership approaches and shared human resources.
  • Creating and ensuring effective participation of IFRC, ARCS, and all members in country in the coordination process.
  • Where needed, helping to build the capacity of the ARCS and Country Delegation to coordinate the members in country.
  • Staying abreast of the coordination with ICRC and ensuring that the membership coordination contributes to the overall Movement response and is complementary to the existing Movement Operational Coordination mechanisms.

Duties & Responsibilities:

  • Foster a working environment conducive to good coordination amongst the IFRC Secretariat and its members, liaising closely with the ARCS and encouraging it to take a leading role in coordination. 
  • Advise on and encourage a coordinated membership through joint planning, monitoring and reporting mechanisms centered around the ARCS (as defined in the Federation-wide PMER framework).
  • Advise on and identify opportunities to use other membership coordination initiatives such as country support mechanisms, shared leadership approaches and shared human resources.
  • Wherever possible, advise management and facilitate a Federation-wide approach in the country.
  • Work to ensure that coordination takes place in an environment that is conducive to trust building between partners and with a focus on providing the best possible response to the needs of affected people.
  • Maintain common coordination mechanisms including meetings, forums, reporting database/platforms, Information Management tools also ensuring all relevant documents, templates and meeting minutes are available to all partners.
  • Ensure smooth and efficient contact, communication, exchange of data and information between ARCS, IFRC and its members in relation to the common response.
  • Support the organisation of regular coordination mechanisms at the various levels to allow appropriate decision-making and overall relevance and coherence of the conduct of activities.
  • Identify issues/problems arising from established coordination processes and propose corrective measures, notably to ensure effectiveness and efficiency of the membership’s coordinated response.
  • Map all National Societies operationally active in Afghanistan, including their ongoing projects, current human resources and contact details.
  • ·      Where necessary, support the managers to update or develop the required tools, working modalities or capacity building strategies to support the ARCS to develop its capacity for coordination.
  • ·      Encourage documentation and reporting on the lessons learned from the membership coordination in country, supporting provision of recommendations and promoting institutionalization of the learning to ensure a continued membership coordination approach.
  • Lead on membership coordination in longer-term programming, based on a joint needs assessment.

Duties applicable to all staff

  1. Actively work towards the achievement of the IFRC Secretariat’s goals 
  2. Abide by and work in accordance with the Red Cross and Red Crescent principles
  3. Perform any other work-related duties and responsibilities that may be assigned by the line manager

Job Requirement:

Education;

  • A University degree in a relevant field (e.g., international relations, development studies, political science, public administration) or relevant qualifying experience

Experience;

  • Proven experience of working in an emergency response operation or longer-term programme for the IFRC, a National Society or a membership organization
  • Working experience at a strategic coordination level within the IFRC, a National Society or a membership organization 
  • Work experience with the Red Cross Red Crescent (Preferred)

Knowledge, Skills and Language;

  • A comprehensive understanding of IFRC policies and regulations and Federation-wide approaches (Preferred)
  • Recognized inter-personal skills, possibly supported by academic background on negotiation, team motivation, trust building, problem solving, etc.
  • Ability to work in a stressful and demanding environment while keeping a consistent, courteous and positive attitude towards others
  • Demonstrated analytical and conceptual skills
  • Ability to take initiatives and work with minimal supervision
  • Proven ability to work in a team and in a multicultural environment
  • Good computer literacy and knowledge of Microsoft Office and internet-based tools
  • Fluently spoken and written English
  • Knowledge of Pashto and Dari
  • Good command of another IFRC official language (Arabic, French or Spanish) (Preferred)

Competencies;

  • Values: Respect for diversity; Integrity; Professionalism; Accountability
  • Core competencies: Communication; Collaboration and teamwork; National society and customer relations; Creativity and innovation; Building trust
  • Functional Competencies: Building alliances 

Job Location:

Afghanistan, Kabul

Submission Guideline:

Candidates who meet job requirements are requested to send their cover letter and resume.

We strongly encourage female applicants who meet the requirements to send their applications.

Leave a Reply